Community Philanthropy Coordinator - Administration & Special Projects

Food Bank
Community Philanthropy Coordinator - Administration & Special Projects

Applications will be accepted through September 5, 2021 9:00PM PST. Please include a cover letter for consideration. This position will be hybrid (remote/on-site) through October 2021. The pay range for this role is $24.73-$27.37 per hour.

Who You Are: You care deeply about community, about people experiencing hunger and hold them in the center of all that you do. You are committed to applying equity as a process and an outcome of your work to disrupt systemic social patterns that promote hunger such as racism, sexism, and cissexism. You have a strong affinity with OFB’s 10-Year Vision and are profoundly excited to achieve this vision for and with our community.

Position Summary: The Community Philanthropy Coordinator - Administration & Special Projects will join a growing Department of 33+ dedicated, collaborative, values-driven, and effective philanthropic development professionals who are passionate about resourcing an end to hunger and hunger’s root causes. Together we raise more than $20MM in annual support for Oregon Food Bank’s mission while we undertake a $50MM+ transformational campaign to realize our 10-Year Vision. We innovate, risk, learn and refine as core practices. We value relationships and aspire to shape Oregon Food Bank into a civic engagement home for donors. We believe philanthropy should be accessible to all facets of our community and, in how we work, we reclaim philanthropy’s true meaning - a love for humankind and any voluntary action for the common good. We vanguard practices and policies that reflect philanthropy’s potential as a more just institution. And we design resource and relationship development programs rooted in equity.

End date
Opportunity type
Fundraising / Development
Job responsibilities

Primary Responsibilities:
-Design, organize and implement administrative systems and procedures and perform all necessary administrative support duties for the Community Philanthropy department.
-Maintain organization of Community Philanthropy internal files and intranet pages.
-Provide calendar support for the Community Philanthropy Executive Team, arranging virtual and in-person meetings.
-Support hiring managers in the logistical aspects of onboarding new team members including coordination with OFB’s Finance & IT Department and Equity, People, Culture, and Administration Department.
-Provide support to Community Philanthropy senior leadership with their portfolio management including data entry, action-tracking and implementation of regular digital communications for a small collection of supporters.
-Review/proofread correspondence, talking points, and proposals and as necessary, draft and/or edit correspondence on behalf of Community Philanthropy Director and Oregon Food Bank CEO.
-Preparation and coordination of Community Philanthropy Department meetings including but not limited to: scheduling, technology setup and facilitation, preparation of agenda and other materials.
-Manage action items and follow-up activities, including gathering necessary support/briefing material; disseminating assignments after meetings, and tracking follow-up steps.
-Coordinate all projects that support the Community Philanthropy Department and add capacity for team members to advance transformational and regenerative relationship development strategies.
-Support Community Philanthropy Leadership Team with administrative projects and tasks that build a strong and supportive department culture.
-Coordinate travel arrangements for all Community Philanthropy Staff. Process all related reimbursements for travel and meetings.
-Process department expenses via check requests and credit card reconciliation. Manage department subscriptions and professional associations/memberships.
-Work across departments to coordinate internal resources and other teams in the work of Community Philanthropy.
-Provide backup support for mail opening, gift processing, and donor relations communications channels.
-As assigned, work to coordinate other unique one-time tasks and projects.

Application qualifications

Skills and Experience of the Ideal Candidate:
-Deep passion for eliminating hunger and its root causes.
- 2-3 years of experience or demonstrated success in administrative support, project support, or program coordination and working effectively with a diverse range of stakeholders.
-A commitment to working effectively in an environment that values and respects differences of race, ethnicity, age, gender, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstances.
-Experience in modeling cultural proficiency and demonstrated commitment to equity, inclusion and social justice.
-Written and oral communication skills, including an ability to translate technical information so that it is easy to understand.
-A collaborative and agile approach to work, with a learning orientation. Excellent judgment and creative problem-solving skills.
-Experience supporting collaborative, high functioning teams in a fast-paced environment.
-High level of proficiency with current GSuite, Microsoft Office, and standard office equipment; ability to quickly master new software and online tools.
-Ability to perform electronic filing and experience developing, organizing, implementing, and maintaining office procedures and record keeping systems.
-Ability to independently manage multiple projects with strong attention to detail and excellent time management and organization skills.
-Ability to communicate with and engage diverse audiences.
-Experience working cooperatively within and across teams; belief in the value and power of participatory decision-making; demonstrated ability to work well with others in a dynamic & interdependent team environment.

Organizational level skills and experience for exempt employees include:
-Disposition and willingness to innovate, problem-solve, test, fail and adjust.
-Experience in modeling intercultural competence and demonstrated commitment to equity, inclusion and social justice.
-Demonstrated ability to think strategically, take initiative, and to maintain confidentiality.
-Project management and organization skills; ability to manage multiple projects with attention to detail; ability to handle interruptions meet deadlines and complete accurate work.
-Self-directed, meets benchmarks and checks assumptions about the end goal. Clear on personal role in the team, shows willingness to support others to build momentum and share success; comfortable working in an office environment and offsite.
-Ability to thrive in a creative, responsive, and fast-paced culture.

Preferred Qualifications:
-Formal training, certification, and/or specialization in project management.
-Professional or volunteer experience with food banks, food pantries, and/or other hunger relief and anti-hunger organizations.
-Experience working with food insecure populations, communities of color, low-income communities and/or personal experience of food insecurity.
-Knowledgeable with fundraising software such as the Raiser’s Edge/NXT
-Organizational level preferred qualifications of non-exempt employees include:
-Multilingual skills at a minimum professional level of proficiency or greater in English and any additional language/s, defined as being able to speak the languages with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical and professional topics.
-Multicultural skills of adaptation and integration are strongly preferred.
-Adaptation is defined as the capacity to communicate and interact with people of multiple cultures, backgrounds, and styles by incorporating and adapting to the world view and perspectives of others.
-Integration is defined as being able to “code-switch” or move in and out of one's worldview and help others understand different cultures, backgrounds, and styles to promote diversity and inclusion.
-Commitment to continued professional development to strengthen capacity to work through an equity lens for equity and racial justice.
-Strong capacity to consider multiple perspectives and to pivot to respond to emerging needs and organizational changes.
-Personal living/lived experience of hunger and/or systemic inequity/oppression.


Comprehensive benefits pacage provided.

How to apply

Please apply directly through our website.

About the organization

Who We Are: Oregon Food Bank (OFB) believes that no one should be hungry. Our mission is to eliminate hunger and its root causes. We believe that food and health are basic human rights for all. We know that hunger is not just an individual experience; it is also a community-wide symptom of systemic barriers to employment, education, housing and health care such as systemic racism, sexism, and cissexism. That’s why we work systemically to achieve our mission to end hunger: we foster community connections to help people access nutritious food, and we build community power and strengthen networks of support and the safety net to eliminate the root causes of hunger for good.

We build community power to dismantle systems and policies that drive hunger and poverty.

Oregon Food Bank is an Equal Opportunity Employer, and we strongly encourage applications from candidates who can increase the diversity of our organization and strengthen our capacity to eliminate hunger. We believe strongly in the power of lived experience — and we actively seek individuals who have experienced hunger and its root causes to join our team. Our organization is stronger because of the leadership of people who have faced food insecurity in their own lives and/or hail from historically under-represented communities. Learn more about our commitment at

Additional information

The Fine Print:
Work environment: Work is performed in an office environment while sitting in meetings or at a computer screen for extended periods inside and outside of Oregon Food Bank and will use computer and phones extensively. May work outside of general working hours of 8:00 – 5:00 p.m., such as evenings and weekends, and occasional travel out of town may occur. Work may require to lift, move and carry objects from 20 to 40 pounds, such as boxes containing office and other supplies. Crouching, bending, kneeling and reaching when filing. Accommodations may be available upon request.

Background Check:

This position does require a criminal background check. Criminal background checks may be required for the following reasons:

Job duties requirements include unsupervised administration of cash or other liquid assets.

A criminal record unrelated to theft, assault, or sexual violence may not make you ineligible to work at Oregon Food Bank. We actively support all our staff in developing relevant skills and capacities to improve job retention and advancement.