The Contracts & Grants Manager leads the full lifecycle management of Treasure Coast Food Bank’s public and private grants and contracts, ensuring compliance, financial integrity, and strategic alignment with organizational priorities. This role provides oversight from pre-award budgeting and contract negotiation through post-award monitoring, reporting, and closeout.
The Manager serves as a cross-functional partner to Development, Programs, Finance, and Leadership to maximize funding effectiveness, safeguard regulatory compliance, and minimize financial and operational risk. This position requires strong financial acumen, regulatory expertise, analytical discipline, and exceptional attention to detail.
What will the Contracts & Grants Manager do?
As Contracts & Grants Manger, you will steward the organization’s grant and contract portfolio to ensure responsible, compliant, and strategic use of funds. You will oversee proposal budgeting, review contract terms, monitor expenditure, manage reporting deadlines, and support audit readiness.
You will collaborate across departments to ensure gran-funded activities align with approved budgets and funder requirements. By strengthening internal controls, maintaining accurate tracking systems, and proactively managing compliance risk, you will help protect and expand critical funding that supports hunger relief and community impact across the Treasure Coast.
Grant & Contract Administration:
-Manage the full lifecycle of grants and contracts, including review, negotiation, execution, compliance monitoring, reporting, and closeout.
-Maintain a centralized grants and contracts tracking system.
-Review and interpret terms and conditions to ensure compliance with federal, state, local, and private funder requirements.
-Serve as liaison with funders regarding contractual and compliance matters.
-Monitor sub recipient agreements and ensure required documentation is collected and reviewed.
Pre-Award & Budget Development:
-Partner with Development and Program teams to prepare compliant and competitive grant proposal budgets.
-Ensure proposed budgets align with funder guidelines and applicable cost principles (e.g., Uniform Guidance).
-Assist with development of cost allocation methodologies and indirect cost calculations.
-Review funding opportunities for financial feasibility, compliance exposure, and sustainability considerations.
Post-Award Financial Management:
-Monitor grant expenditures to ensure alignment with approved budgets and allowable cost principles.
-Prepare and submit financial reports and reimbursement requests in accordance with funder deadlines.
-Track restricted funds and ensure proper accounting treatment and revenue recognition.
-Coordinate closely with Finance to ensure accurate reporting and reconciliation.
Compliance & Risk Management:
-Ensure organizational compliance with all applicable grant regulations and contractual requirements.
-Support audit preparation related to grants and contracts.
-Develop and strengthen internal controls and procedures to mitigate compliance risk.
-Identify potential compliance concerns and proactively recommend corrective actions.
Reporting & Leadership Communication:
-Produce regular internal grant status and funding reports for executive leadership.
-Communicate reporting timelines and compliance requirements to program staff.
-Support Board reporting regarding grant performance, funding trends, and risk exposure.
Additional Duties:
-Perform other responsibilities as assigned in support of program operations and organizational goals.
-Essential business/ first responder: In instances of a federal, state, or locally declared emergency, Treasure Coast Food Bank is considered an essential business service and emergency responder. All employees may be required to perform regular or emergent duties on-site. Employee safety is balanced with business and community necessity. Some positions are more likely to be required on-site than others.
Who Will Be Successful in This Role:
A successful Contracts & Grants Manager is analytical, detail-oriented, and strategically minded. This individual combine strong financial expertise with regulatory knowledge and the ability to translate complex funding requirements into clear, actionable guidance for internal teams.
The ideal candidate demonstrates:
-Deep understanding of nonprofit accounting and grant compliance frameworks
-Confidence interpreting federal and state regulations, including Uniform Guidance
-Strong analytical skills with the ability to identify financial and compliance risk
-Exceptional organizational discipline and deadline management
-Ability to collaborate effectively across Finance, Programs, and Development
-Sound judgement, integrity, and commitment to accountability
-A proactive, solutions-oriented approach to complex funding environments
Qualifications:
Education & Experience:
-Bachelor’s degree in accounting, Finance, Business Administration, Public Administration or related field required (master’s preferred).
-Three (3) to seven (7) years of experience in nonprofit grants management or government contract administration.
-Experience managing federal and state funding is strongly preferred.
-Experience with accounting systems and grant tracking platforms required.
Knowledge & Skills:
-Strong understanding of nonprofit accounting principles
-Knowledge of federal grant regulations (Uniform Guidance preferred)
-Advanced proficiency in Microsoft Excel and financial reporting systems
-Strong analytical, problem-solving, and financial modeling skills
-Excellent written and verbal communication skills
-Ability to manage multiple deadlines and competing priorities with precision
Core Competencies:
-Integrity and accountability
-Strategic thinking and financial stewardship
-Collaboration and cross-functional partnership
-Risk awareness and mitigation
-Results-oriented mindset
Work Environment & Physical Requirements:
-Primarily office-based with extensive computer and financial system usage
-Ability to sit at a computer workstation for extended periods
-Ability to communicate clearly in person and by phone
-Occasional evening or event attendance may be required.
-Must be able to manage multiple concurrent deadlines in a fast-paced nonprofit environment
-Health insurance
-Dental insurance
-Vision insurance
-Life insurance
-Short-term disability insurance
-Long-term disability insurance
-Paid time off
-10 Paid Holidays
-403b matching
Please apply directly on our careers page at: https://stophunger.org/about/careers/
Treasure Coast Food Bank is the largest hunger relief agency on the Treasure Coast, providing millions of pounds of food to over 400 charitable organizations in Martin, St. Lucie, Indian River and Okeechobee Counties serving those in need. In addition to food distribution, we provide numerous programs that not only solve the immediate problems of hunger, but help individuals and families gain long-term food security.