This role plays a central, hands-on role in ensuring Community Food Share’s people systems and processes run smoothly, accurately, and consistently.
Working closely with leadership, this role ensures that people strategies and policies are effectively implemented through strong operational execution. The PEO & Payroll Supervisor serves as a trusted resource for employees as a team member of the administrative team and is the primary liaison with the PEO.
The ideal candidate is highly organized, detail-oriented, and holds a high level of discretion and professionalism - someone who takes pride in accuracy, follows through on details, and enjoys creating efficient, reliable systems that support both employees and the organization.
Essential Responsibilities:
People Operations & PEO Liaison
Serve as the primary day-to-day contact between Community Food Share and the PEO
Support Community Food Share team members with PEO needs
Ensure timely, accurate, and high-quality execution of payroll, benefits, and HR processes
Escalate complex issues and trends to leadership as appropriate
Translate policies, processes, and systems into clear, accessible information for employees
Maintain a high level of discretion, professionalism, and accountability
Payroll & Benefits Coordination
Own payroll coordination with the PEO, including collecting, validating, and submitting data
Review payroll reports for accuracy and ensure timely processing
Partner with the Director of Finance and PEO to resolve discrepancies
Support the tracking of time off benefits and employee understanding of available offerings
Communicate payroll timelines, expectations, and updates across the organization
Protect the private information of team members with utmost integrity
Compliance, Reporting & PEO Systems Management
Coordinate PEO onboarding for new hires and follow up on system setup and benefits enrollment
Support supervisors in employee transitions (resignations, terminations), ensuring the PEO transition is completed and offboarding actions are completed
Order DiSc profile for new or promoted team members
Maintain accurate employee records
Track required trainings, certifications, and acknowledgments
Support audits and compliance reporting with strong attention to detail
Generate and share reports (e.g., headcount, turnover) to support leadership decision-making
Identify opportunities to improve workflows, systems, and documentation
Administrative & Finance Operations Support
Responsible for I-9 maintenance and annual audit
Responsible for UI submission upon the departure of a team member
Responsible for annual simple IRA enrollment
Responsible for coordinating annual benefits open enrollment meetings
Support performance review and incentive program administration
Assist in the processing of incoming mail, including tracking and documenting mailed donations
Assist with accounts payable processes, including vendor setup, W-9 collection, and bill.com coordination
Coordinate credit card receipt collection and reconciliation
Assist with quarterly sales tax submissions
Provide general administrative support as needed
Qualifications & Skills
Alignment with Community Food Share’s mission and a compassionate appreciation for hunger issues are essential to the successful performance of all responsibilities. The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the essential functions of this job:
Education and Experience
Experience in payroll, administration support, or related fields—or a combination of lived and professional experience that demonstrates the ability to perform the role
Experience working with a PEO or HR/payroll systems strongly preferred
Demonstrated ability to manage processes independently and follow through on complex, detail-oriented work
Strong organizational and time management skills
Comfort working with HR/payroll systems and Microsoft Office tools
Skills and Behaviors
Strong interpersonal communication skills across diverse audiences
Strong critical thinking, attention to detail, and analytical skills
High level of integrity and discretion in handling sensitive information
Ability to identify challenges and proactively develop solutions
Collaborative, team-oriented mindset
Commitment to fostering a workplace culture of belonging and respect
Sound judgment, reliability, and accountability
Commitment to fostering a respectful and inclusive workplace
Community Food Share offers a rich suite of benefits for its part-time employees, including,
Up to 20 paid vacation days per year with annual rollover, prorated based on hours worked
Up to10 paid Holidays prorated based on scheduled days and hours worked in the work week
Up to 10 paid sick days per year, prorated based on hours worked in the work week
1 personal day per year – 8 hours prorated based on hours worked in the week –must be used as one workday
Up to 8 hours of paid volunteer time per year prorated based on hours worked in the work week
Up to 5 days paid bereavement time prorated based on hours worked in the work week
Matched SIMPLE IRA vested at 100% from day 1
100% company paid Colorado FAMLI leave premium
Semi-Annual Incentive Award based on performance, prorated for start date
To apply for this position, please submit a current resume and cover letter detailing your qualifications and interest in this position to [email protected] or https://community-food-share-inc.prismhr-hire.com/job/1042631/peo-payro…
Learn more at: https://communityfoodshare.org/