Campaign Project Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities are those considered to be essential but do not represent all the job functions that may be required to be performed by this position. Other comparable duties and responsibilities may be assigned as needed. Occasional evening or weekend work is required as a condition of employment.

Campaign Project Management
 Develop and maintain the master campaign plan, timeline, and milestones.
 Track progress toward goals and ensure timely completion of tasks by staff, board members, and campaign volunteers.
 Coordinate campaign committee meetings, including scheduling, agenda preparation, materials, and follow-up.
 Maintain a centralized system for campaign documentation, reports, and communications.

Internal & External Coordination
 Serve as the primary liaison between staff, board members, campaign counsel, and other partners.
 Support the CEO, Senior Director of Development, Directors, and board leadership with preparation for donor meetings, briefings, and campaign updates.
 Ensure campaign volunteers and committee have the tools, information, and support needed to be successful.

Data & Reporting
 Work with the development team to track campaign commitments, pledges, and progress using the CRM.
 Prepare regular campaign dashboards, reports, and presentations for internal and external stakeholders.
 Maintain accurate and confidential campaign records.
 Analyze campaign data to identify trends and inform strategy.
 Use AI tools to enhance insights, accuracy, and reporting efficiency.

Prospect Strategy
 Support development and execution of prospective strategies, including identification, qualification, and cultivation planning.
 Conduct prospect research to inform engagement approaches and donor priorities.
 Partner with development staff to track prospect activity, next steps, and pipeline movement.
 Prepare prospect briefings, profiles, and strategy materials for leadership and volunteers.

Stewardship
 Support the development and execution of donor stewardship strategies to strengthen long-term engagement.
 Prepare timely acknowledgments, impact updates, and personalized donor communications.
 Track and manage stewardship activities to ensure consistent and meaningful donor follow-up.
 Collaborate with internal teams to develop reports, stories, and materials that demonstrate campaign impact.

Communications & Materials
 Coordinate the development of campaign collateral, case statements, presentations, and donor materials.
 Ensure consistent messaging and branding across all campaign-related communications.
 Support the creation of talking points, briefing documents, and follow-up materials for leadership and volunteers.

Event & Meeting Support
 Assist with planning and executing campaign-related events, tours, materials/proposals and small-group gatherings.
 Manage logistics, guest lists, and follow-up communications.

INTERACTION
This position will interact closely with the CEO, Board members, the senior leadership team, staff consultants/contractors, private sector donors, and corporate representatives. The position also requires frequent interaction with all FSD staff and volunteers of our community.