This role is responsible for overseeing all aspects of grant administration, including reviewing contracts and budgets, ensuring compliance with funding requirements, and monitoring grant spending to align with organizational goals. The position works closely with development and program teams to support grant writing, financial reporting, audits, and budget management, while maintaining accurate tracking of restricted funds.
In addition, the role provides leadership within the finance team by fostering collaboration, supporting staff development, and contributing to organizational budgeting and strategic decision-making. The ideal candidate is detail-oriented, adaptable, and solutions-driven, with a strong commitment to the organization’s mission and the ability to effectively collaborate with a wide range of stakeholders.
Grant Administration
Independently examine a variety of contracts, budgets and financial statements for completeness, accuracy, and conformity with applicable policies, procedures, and requirements.
Serve as department liaison to the Development team and other program staff leading the writing and submission of grants (Government and private). Collaboratively develop grant budgets consistent with organizational priorities. Compile all financial-related documents required in support of funding proposals.
Monitor budget to actual grant spending, work with program managers to ensure grants are fully and properly spent, recommend budget modifications where necessary, and seek approval from funders when needed.
Maintain compliance with all grant fund sources, including federal and state regulations. Keep abreast of laws and regulations that apply to non-profit organizations to maintain up-to-date compliance and financial accounting and reporting requirements.
Prepare any required/requested grant analysis, reimbursement requests or reports timely, in accordance to contract, agency and organization procedures; reconcile grant accounts; check for compliance and payment; resolve issues with grantors.
Lead all funding associated financial grant reviews/audits and assist with organizations annual fiscal audit and Single Audit including preparation of the Schedule of Expenditures of Federal Awards (SEFA).
Manage the organization’s restricted revenue tracking, maintenance of backup documentation, and the tracking of grant balances to ensure funding is spent in accordance with the grant budget by the funding end date. Develop and disseminate monthly restricted revenue reports to grant lead.
May perform other grant administration duties as assigned including but not limited to the preparation of analyses to support both operational and strategic initiatives.
People Management
Foster a culture of accountability, collaboration, and continuous improvement.
Oversee the financial portion of the grants management function.
This position may assume additional supervisory responsibility for one or more staff positions in the future based on organizational needs and structure.
Supervise staff in accordance with Foodlink policies and procedures.
In addition to day-to-day management, serve as a leader, manager and mentor providing guidance and support with professionalism as well as foster an environment of collaboration, continuous learning, and accountability to drive both individual growth and team success.
Be an active member of Foodlink’s Finance team and participate in all team meetings, training, and activities.
Finance & Budget Support
Assist in the organizational budget development process; the FGM will contribute to the development and monitoring of annual budget to actual results.
Oversee the completion of company-related returns, reimbursements, and other documentation as assigned to team members.
Ensure timely, efficient and accurate financial transactions for finance functions overseen
Support strategic decision making including the identification and management of financial risk
Analyze business functions, seek process improvement, including but not limited to automation of paper-based processes.
Exercise discretion in the performance of assigned duties by being knowledgeable of Foodlink policies and procedures regarding confidential materials and information and complying with such policies when handling confidential items or providing information to employees or the public.
Perform any tasks or projects assigned by the Finance leadership team to support the organization and the team mission.
Detail-Oriented. Exercises extreme attention to detail. Take pride in being thorough, accurate, organized, and productive. Asks critical questions to ensure accuracy.
Agile. The ideal candidate will be able to adapt to evolving needs and priorities. Ability to juggle and prioritize a varying demands of this role
Collaborative. Ability to work well with a variety of stakeholders including management, direct staff, peers, and other internal departments, and external partners.
Solutions-oriented. Ability to contribute to problem solving and to pivot between strategies and manage competing priorities.
Mission-driven. Reflects on the mission often, using it as the north-star for decision making. Proactively seeks information as it pertains to hunger relief and/or how Foodlink operates.
Customer Service. Has a people-first mentality when serving a wide variety of customers, from donors to vendors to volunteers.
Bachelor’s degree in Accounting, Finance, or a related field of study. Or equivalent combination of education and experience.
3-5 years grant management experience, working with a grant portfolio of multiple funders with various compliance requirements and deadlines within a non-profit setting.
3+ years supervisory experience
Experience with New York State and Federal Grants preferred.
Demonstrated ability to interpret funding and reporting regulations and guidelines
Knowledge of fiscal and business management with demonstrated competence in planning and budgeting, supervision, data collection and reporting.
Must have working knowledge of GAAP principles, audit process, federal cost principles, grant administration, compliance requirements.
Must be comfortable compiling complex information from a variety of different formats and information sources, as well as keeping this information organized and concise
Proficiency in use of software application, databases and Microsoft Office Suite. Proficiency with Microsoft Excel, and basic office math skills required.
Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines.
Friendly, customer-oriented personality and ability to communicate clearly and concisely orally and in writing.
Ability to operate electronics, photocopier or other standard office machines, perform routine alphanumeric filing tasks, and perform basic record keeping and tabulation tasks.
Fluency in English required. Knowledge of Spanish helpful.
This is a full time, year-round position with a pay range of $62,642 - $78,303 BOE. Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401k retirement savings plan upon hire. Eligible for generous employer match after 1 year of service. Certain positions, depending on their responsibilities and at the approval of Human Resources, are eligible for a personal cell phone usage stipend. This position is eligible for a Class I personal cell phone usage stipend, paid biweekly at a rate of $24. The value of the stipend is based on Foodlink budget and is subject to change at any time. This is not a reimbursement program.