Position Title: Finance and Administration Manager
Reports to: Chief Financial Officer
Status: Full-Time, Exempt
Hours: Monday – Friday (~40 hours per week).
Location: On-site – South County Sharehouse, 82 Coromar Drive, Goleta, CA
Salary Range: $75,000 - $90,000, annualized and commensurate with experience
About the Organization
The Foodbank of Santa Barbara County (Foodbank) is committed to ending hunger and transforming the health of Santa Barbara County through good nutrition. With nutrition education, disaster preparedness, environmental sustainability, and community resilience at the forefront of our mission, we are working to solve the underlying causes of hunger in Santa Barbara County.
About the Position
The Finance and Administration Manager plays a critical role in keeping the Foodbank running with financial integrity and operational precision. Reporting to the CFO, this position is responsible for the day-to-day execution of the organization’s financial operations including, monthly reporting and audit coordination to grant financial tracking, insurance administration, and lease compliance. In addition to financial responsibilities, this position serves as the primary liaison with the Foodbank’s third-party IT provider, managing day-to-day technology needs and vendor coordination.
We are looking for a detail-oriented finance professional who takes pride in doing the fundamentals exceptionally well, someone who brings accuracy and consistency to every part of the work and is motivated by the opportunity to grow into greater ownership of the full accounting function over time.
The Foodbank of Santa Barbara County is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or to perform the essential functions of this role, please let us know.
Duties and Responsibilities
Financial Reporting and Accounting
Prepare month-end financial reporting, including cash flow statements, bank reconciliations, investment updates, and variance analysis
Provide accounting oversight of payroll data entry in partnership with the People, Culture, and Engagement team
Maintain long-term lease records and equipment schedules in compliance with ROU standards
Track grant expenditures, prepare reimbursement requests, and maintain program-level P&L reporting within established systems
Audit and Compliance
Coordinate the annual audit process, including document preparation and timeline management
Administer the Foodbank’s business insurance program, ensuring appropriate lines of coverage remain current and compliant across all required areas
Track MOU records with community partners and route renewals to the CFO for review
Administration and Technology
Manage organizational equipment inventory, including laptops, desktops, and employee cell phones, coordinating procurement, replacement, and vendor relationships
Serve as the primary liaison with the Foodbank’s third-party IT provider for day-to-day technology needs
Essential Skills & Experience
Four-year degree in Finance, Accounting, or a related field or equivalent experience
Demonstrated experience with financial reporting, audit coordination, and internal controls
Proficiency in accounting software and financial systems
Strong analytical skills and exceptional attention to detail
Proficiency in Microsoft Excel, Word, and Outlook
Strong organizational, written, and verbal communication skills
Preferred Qualifications
Nonprofit finance or accounting experience
CPA or equivalent certification
Experience with grant tracking, reimbursement processes, and program-level P&L reporting
Experience serving as an IT liaison or managing vendor relationships
Work Environment and Additional Requirements
Background check required
Valid CA Driver’s License
This role is based in an office environment. Responsibilities will require:
Prolonged periods of sitting at a desk and working on a computer including repetitive hand and wrist movement from keyboard and mouse use
Occasional standing, walking, and moving between office areas
Office is located on the second floor, accessible by stairway only
At the Foodbank of Santa Barbara County, we believe in taking care of our team members. We offer a comprehensive and competitive benefits package designed to support your health, professional growth, and overall well-being:
Generous Paid Time Off: Enjoy 18 days of accrued Paid Time Off for new hires, with additional days awarded as you grow with us.
Paid Holidays: Take advantage of 13 paid holidays throughout the year to relax and recharge.
Health Insurance: Benefit from medical, dental, and vision insurance, with 100% of the employee premium covered by the Foodbank.
Retirement Savings Plan: Plan for your future with an optional retirement savings plan that includes an up to 3% employer match.
Wellness Program: Participate in our Wellness Program, which offers a $500 annual bonus to support your commitment to healthy living and work-life balance.
Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.
Employee Assistance Program: Utilize our Employee Assistance Program for personal and work-related counseling and support, ensuring you have the resources you need to thrive.
https://foodbanksbc.bamboohr.com/careers/42?source=aWQ9MzM%3D
Our Hiring Process
Once you have submitted your application, you will receive an automated confirmation. We review applications on a rolling basis and aim to respond within 2 weeks of submitting your application. We strive to have an inclusive hiring process that includes opportunities for us to get to know you and vice versa.
The Foodbank of Santa Barbara County (Foodbank) is committed to ending hunger and transforming the health of Santa Barbara County through good nutrition. With nutrition education, disaster preparedness, environmental sustainability, and community resilience at the forefront of our mission, we are working to solve the underlying causes of hunger in Santa Barbara County.