Coordinator Database and Systems Community Philanthropy

Food Bank
Coordinator Database and Systems Community Philanthropy

Who You Are: You care deeply about community, about people experiencing hunger and hold them in the center of all that you do. You are committed to an equity application as a process and an outcome of your work to disrupt systemic social patterns that promote hunger such as racism, sexism, and cissexism. You have a strong affinity with OFB’s 10 Year Vision and are profoundly excited to achieve this vision for and with our community.

Position Summary: The Community Philanthropy Coordinator - Database & Systems (CPC) will join a growing Department of 33+ dedicated, collaborative, values-driven, and effective philanthropic development professionals who are passionate about resourcing an end to hunger and hunger’s root causes. Together we raise more than $20MM in annual support for Oregon Food Bank’s mission while we undertake a $50MM+ transformational campaign to realize our 10-Year Vision. We innovate, risk, learn and refine as core practices. We value relationships and aspire to shape Oregon Food Bank into a civic engagement home for donors. We believe philanthropy should be accessible to all facets of our community and, in how we work, we reclaim philanthropy’s true meaning - a love for humankind and any voluntary action for the common good. We vanguard practices and policies that reflect philanthropy’s potential as a more just institution. And we design resource and relationship development programs rooted in equity.

Under the direction of the Community Philanthropy Assistant Manager - Database & Systems (CPAM), the CPC will facilitate high-level activities related to Oregon Food Bank’s complex donor database (The Raiser’s Edge), including donation processing, constituent record maintenance, data structure, and to ensure accurate, effective, and easily accessible data supporting successful fundraising initiatives. As a member of the Database & Systems team, the CPC will work closely with the team, to ensure high standards in data integrity are maintained and to provide database and technical support to the Community Philanthropy Department.

End date
Opportunity type
Fundraising / Development
Job responsibilities

Primary Responsibilities:
Coordinate and maintain, with support from the D&S Team, the donor database system, the Raiser’s Edge NXT (RE-NXT) to ensure high data integrity.
Responsible for daily data entry and tracking, including donation processing, constituent record maintenance, and data imports, while maintaining accuracy and consistency.
Collaborate in ongoing data hygiene practices, including data auditing and tracking, to maintain and improve data quality.
Maintain standard operating procedures and perform reviews of data processes to ensure current and efficient procedures are documented.
Perform complex data queries and exports to produce detailed and accurate reports derived from the donor database and other sources, for use in constituent, gift, and fundraising analysis.
Coordinate data export/import process from third-party database systems (i.e. US Bank Lockbox, Classy, Greater Giving, EveryAction, etc.) using the RE data integration plugin, ImportOmatic, to provide a complete and accurate view of constituent relationships in RE.
Coordinate activities for data health using analytics tools (National Change Of Address (NCOA), Raiser’s Edge AddressAccelerator, MergeOmatic), working with appropriate staff to ensure consistent updates are met for each service.
Assist with the technical aspects of the gift acknowledgment process and integration with RE-NXT, and work with the Donor Relations Coordinator on acknowledgment letter updates.
Other duties as assigned.

Organizational Responsibilities:
To be an ambassador of OFB’s vision and mission, of our culture of philanthropy, a cross-departmental collaborator, and an active contributor to building movements to end hunger for good.
In consultation and coordination with your supervisor, actively contribute to: cross-departmental efforts, work culture activities and programming, advisory and consultative groups such as affinity groups, Equity Ambassadors, and Equity Think Tank meetings, among others.
In consultation and coordination with your supervisor, plan and engage in professional development activities that strengthen your capacity for your specific role as well as your capacity to actively contribute and advance organizational goals, our vision and our mission such as equity/ racial justice/ social justice-related training or capacity building.

Application qualifications

Skills and Qualifications of the Ideal Candidate:
Deep passion for Oregon Food Bank’s mission to eliminate hunger and its root causes.
One – three years of experience maintaining relational databases (preferably The Raiser’s Edge and/or RE-NXT). Additional education or training may be substituted for experience.
Advanced understanding of non-profit fundraising and/or non-profit organizations.
High level of accuracy with data entry and record processing.
Ability to work with numbers, analyze data using intermediate math skills.
Ability to utilize database maintenance functions (i.e. query, import/export, code tables, global change/add).
Proficiency in Microsoft Windows and Office products (Word, Excel, OneNote, etc.), Google Suite (Gmail, Google Docs, Google Drive, etc), Adobe Acrobat, email and internet applications and standard office equipment.
Ability to maintain strict confidentiality and privacy of personal donor information and records.
Strong problem-solving, analytical, and conflict management skills.
Experience in modeling intercultural competence and demonstrated commitment to equity, inclusion and social justice work.

Preferred Qualifications:
Multilingual skills at a minimum professional level of proficiency or greater in English and any additional language/s, defined as being able to speak the languages with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical and professional topics.
Multicultural skills of adaptation and integration are strongly preferred.
Adaptation is defined as the capacity to communicate and interact with people of multiple cultures, backgrounds, and styles by incorporating and adapting to the world view and perspectives of others.
Integration is defined as being able to “code-switch” or move in and out of one's worldview and help others understand different cultures, backgrounds, and styles to promote diversity and inclusion.
Commitment to continued professional development to strengthen capacity to work through an equity lens for equity and racial justice.
Strong capacity to consider multiple perspectives, to pivot to respond to emerging needs and lead through organizational changes.
Personal living/lived experience of hunger and/or systemic inequity/oppression.


Comprehensive benefits package provided.

How to apply

Please apply directly through our website:

About the organization

Who We Are: Oregon Food Bank (OFB) believes that no one should be hungry. Our mission is to eliminate hunger and its root causes. We believe that food and health are basic human rights for all. We know that hunger is not just an individual experience; it is also a community-wide symptom of systemic barriers to employment, education, housing and health care such as systemic racism, sexism, and cissexism. That’s why we work systemically to achieve our mission to end hunger: we foster community connections to help people access nutritious food, and we build community power and strengthen networks of support and the safety net to eliminate the root causes of hunger for good.
We build community power to dismantle systems and policies that drive hunger and poverty.

Oregon Food Bank is an Equal Opportunity Employer, and we strongly encourage applications from candidates who can increase the diversity of our organization and strengthen our capacity to eliminate hunger. We believe strongly in the power of lived experience — and we actively seek individuals who have experienced hunger and its root causes to join our team. Our organization is stronger because of the leadership of people who have faced food insecurity in their own lives and/or hail from historically under-represented communities. Learn more about our commitment at

Additional information

Application materials will be accepted through September 27 at 9:00PM PST. A cover letter is required for consideration. This position is currently hybrid/remote through December 2021. The rate of pay for this position is $25.61-$28,26 per hour.
The Fine Print:
Work environment: Work is performed in an office environment while sitting in meetings or at a computer screen for extended periods inside and outside of Oregon Food Bank and will use computer and phones extensively. May work outside of general working hours of 8:00 – 5:00 p.m., such as evenings and weekends, and occasional travel out of town may occur. Work may require to lift, move and carry objects from 20 to 40 pounds, such as boxes containing office and other supplies. Crouching, bending, kneeling and reaching when filing. Accommodations may be available upon request.
Background Check: This position does not require a criminal background check.