The Fixed Assets and Inventory Control Manager is responsible for overseeing the tracking, management, and accounting of the Community Food Bank’s fixed assets and inventory. This role ensures accurate recording, depreciation, and compliance of asset-related transactions, as well as effective management and control of inventory. This role will collaborate with Finance, Procurement, Operations, and other departments to maintain up-to-date asset and inventory records, improve processes, and ensure accurate financial reporting.
• Maintains and updates the fixed asset register, including asset acquisition, depreciation, right of use and disposal.
• Ensures proper accounting of asset transactions, including calculating depreciation and adjustments.
• Administers fixed asset management and inventory control policies to ensure adherence to Generally Accepted Accounting Principles (GAAP).
• Provides regular asset reporting and collaborating on budgeting and forecasting.
• Leads the implementation of asset management systems and recommends process improvements.
• Reconciles receiving and distribution receipts with the Warehouse Management System (WMS) to avoid shrinkage, properly value inventory, and maintain audit readiness.
• Manages escalations arising from the physical inventory-to-WMS reconciliation and offers corrective actions to support strengthened internal controls.
• Assists with audits related to fixed assets and inventory.
• Evaluates weekly cycle counts, Inventory Transaction Reports (ITRs), and adjustment reports to identify process inefficiencies and works with the Associate Director of Ops to create training(s) to support inventory management best practices.
• Provides regular reports on fixed asset status, depreciation schedules, and inventory levels.
• Assists in budgeting and forecasting related to capital expenditures and inventory requirements.
• Provides training to staff on fixed asset management and inventory control procedures, as needed.
• Performs other duties as assigned.
• Four (4) years of experience in asset management and inventory control.
• Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
• Two (2) years of staff management and supervisory experience.
• Intermediate proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, etc.).
• For company insurance purposes, at least 21 years of age; possess a current Arizona Driver’s License with a safe driving
The Community Food Bank of Southern Arizona responds to the root causes of hunger, and seeks to restore dignity, health, opportunity and hope to people living in poverty. Our mission is to change lives in the communities we serve by feeding the hungry today, and building a healthy, hunger-free tomorrow.