Indianapolis, Indiana
This position manages the daily operations of the accounting department functions for Gleaners Food Bank with a focus on ensuring the timely and accurate delivery of financial statements and reporting. Performs a variety of specialized, technical, and clerical accounting and bookkeeping functions. Responsibilities include ensuring the completeness and accuracy of accounts receivable, accounts payable and other financial transactions and reporting. All responsibilities and duties will further Gleaners’ mission to be a leader in the fight against hunger.
Manage Accounts Receivable Process
Post payments received from customers, calculate monthly credits, and apply open credits to invoices
Work with other departments to resolve any questions from customers about their account
Send monthly customer statements
Deposit customer payments into appropriate bank account
Manage Accounts Payable Process
Enter accounts payable invoices & expense reports for payment according to company policy
Process bank journal entries to record
Print checks, assemble checks with invoices, get checks signed and mailed
Analyze and track expenses for specific accounts as requested by Director of Finance
Generate annual 1099’s
Manage Donation Revenue Process
Deposit donations into appropriate bank account and upload data from donation batches to general ledger
Participate in planning and execution of future upgrades and technology enhancements
Perform data entry and process gifts as needed
Implement quality control mechanisms, policies, procedures and guidelines for data entry
Oversee gift entry process to ensure accurate, timely processing & recording of donations in collaboration with the Development Department.
Download transaction data from credit card website / reconcile to batch reports
Review restricted revenue for accuracy and coordinate with staff to maintain data
Collaborate with the Development Department to ensure documentation of grants are accurate and available
Collaborate with the Development Department to ensure documentation of donations are accurate and available
Collaborate with the Development Department to ensure donor gift acknowledgement communications and other donor communication is performed in a timely manner
Monthly Closing Process
Reconcile bank statements
Record journal entries for payroll, accruals, prepaid expenses, fixed & other assets
Record revenue, inventory & restricted expense entries
Reconcile balance sheet and income statement accounts in general ledger
Complete month-end closing tasks
Submit monthly compliance reports/invoices
Assist Director of Finance with other month-end closing tasks as requested
Assist with year-end financial audit activities and the annual financial controls audit
Supervise, hire, train, motivate, coach, manage performance, discipline, and evaluate direct report
Oversee and assist departmental staff with process improvements
Other duties as assigned
Bachelor’s Degree or equivalent experience in accounting
Advanced understanding and application of accounting principles and practices
Experience in working in CRM, financial systems, Salesforce and/or other database systems, including input and reporting
Experience in direct leadership, indirect leadership, or cross-functional team leadership
Detailed oriented and organizational skills
Capacity to think strategically, as well as superior problem resolution skills
Ability to professionally communicate with diverse staff/volunteers/donors
Ability to perform math functions and calculate figures and amounts
Strong analytical and inquisitive mindset, capable of dissecting complex financial data
Strong leadership and people management skills, with a focus on mentorship and development
Excellent communication and interpersonal skills, fostering collaboration and knowledge sharing
Proficiency in leveraging technology and financial software for efficient accounting processes
Proactive problem-solving abilities, addressing challenges with innovative solutions
Detail-oriented with an unwavering commitment to accuracy in financial reporting
Ability to manage multiple tasks, work effectively under pressure, and meet critical deadlines
Demonstrated capability to operate independently, efficiently, and continuously strive for team success
Valid Driver’s License/clean driving record/must be insurable by GFB company vehicle insurance provider
Proficient in Microsoft Suite
Learning & Development Opportunities
Generous Paid Time Off, Holidays, Volunteer Days & Birthday
Company paid vision, long-term disability, $50,000 life AD&D
Paid Life and Long-Term Disability Insurance
Maternal, parental & caregiver leave
On-site Gym
Wellness programs
403(b) Plan with up to 4% match
Monthly attendance bonus
Earn up to 10% incentive pay
Apparel allowance
ince 1980, Gleaners’ commitment to fighting hunger through innovation, collaboration and teamwork has placed our organization as one of the leaders in the Feeding America network. We are proud to be a certified Good Wages Initiative employer through EmployIndy, offering a living wage and employer-sponsored health insurance.