Youth Programs Associate

Youth Programs Associate

Job Title: Youth Programs Associate
Location: Central Pennsylvania Food Bank - Harrisburg, PA
Reporting Relationship: Youth Programs Manager
Position Summary: The Youth Programs Associate provides coordination and oversight of specific distribution programs including Kids Cafe®, BackPack, School Pantry, and Summer Feeding sponsored by the Central Pennsylvania Food Bank (CPFB). This position will administer the Child and Adult Care Food Program (CACFP) portion of the Kids Cafe® program by training staff, CACFP, and Summer Food Service Program (SFSP) compliance monitoring/training, ordering meals, reconciling vendor bills, and keeping a comprehensive spreadsheet for the distribution of meals received. This position will provide administrative support to all youth programs and site monitoring, as needed.

End date
Opportunity type
Programs / Agency Relations / Clients
Job responsibilities

Job Accountabilities:
• Develop a comprehensive understanding of the national Kids Cafe® (CACFP), BackPack, School Pantry, and Summer Feeding Program goal objectives.
• Assist in the development and implementation of new Kids Cafe® (CACFP), BackPack, School Pantry, and Summer Feeding Programs throughout the service area.
• Promote public awareness of the programs by participating, as necessary, in public speaking opportunities and development of brochures and informational materials, etc.
• Provide guidance to program site coordinators in development and sustainability of special programs.
• Serve as a liaison between CPFB operations and program sites, provide guidance regarding inventory and ordering, and coordinate delivery of inventory, milk, and other supplies, as necessary.
• Collect and report data from each Kids Cafe® site (CACFP and SFSP) including enrollment and the total number of meals served per program month.
• Monitor program sites on a weekly/monthly/quarterly basis and provide reporting mechanism to the Youth Programs Manager.
• Assure compliance with the Pennsylvania Department of Education CACFP and SFSP. If program site is a participant in the reimbursement program, including U.S. Department of Agriculture meal requirements, training of site staff and no less than three monitoring visits per program term are required.
• Utilize Go Canvas Monitoring forms for both CACFP and SFSP
• Assist with updating sites as changes occur in the PEARS (Pennsylvania Electronic Application Reimbursement Service).
• Assist in the coordinate provision of nutrition education activities for each program site.
• Provide distribution reports, as required.
• Provide administrative support to all youth programs.
• Participate in internal committees and workgroups as required.
• Occasionally assist with Food Bank events.
• Perform other duties and tasks as assigned.
Other Duties:
• In instances of a federal, state or locally declared emergency, CPFB is typically considered an essential service and emergency responder; all employees may be called in to perform regular or emergent duties.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Knowledge, Skills, and Abilities:
• Passion for the CPFB’s mission and core values.
• Ability to understand and work with the diverse dynamics of a non-profit as well as multi-cultural populations.
• Ability to work as part of a high-performance team and be a strong team player.
• Passion for customer service excellence (internal and external), professional etiquette, personal boundaries, and the ability to maintain confidentiality.
• Exhibit strong interpersonal, team building, and administrative skills.
• Must be friendly, outgoing, and comfortable speaking to people.
• Exhibit strong verbal, written, analytical, presentation, planning, time management, communication, and organizational skills. Ability to write, edit, and proofread correspondence and materials for accuracy and style.
• Must have professional demeanor with the ability to work cooperatively across all levels of the CPFB.
• Must be detail oriented with the ability to work independently, plan, prioritize, take initiative, resolve problems, meet deadlines, and multi-task.
• Must be reliable with high integrity and strong work ethic.
• Must be positive, cooperative, honest, and dependable.
• Ability to attend departmental and all-staff meetings as directed, staying informed of ongoing changes in department and overall organization.
• Spanish speaking preferred.
• Possess project management skills.
• Possess understanding of CACFP Federal Regulations and Summer Feeding Program.
• Knowledge of organization’s computer software and systems, including Microsoft Office Suite, department-specific software systems, telecommunications, and internet applications.
• Ability to operate standard office equipment (machines, tools, and devices) used in performing only the essential function include computer and related equipment,
typewriter, calculator, photocopier, fax machine, and telephone.
Supervisory Responsibilities: None.
Physical Requirements or Licenses:
• The position has the ability to work remote, in-office or hybrid at the discretion of the Director of Agency Services and Outreach or based on the needs of the organization. The nature of this position will require onsite work at the office location.
• Ability to successfully complete a Pennsylvania State Police Clearance, a Pennsylvania Child Abuse History Clearance obtained through the Pennsylvania Department of Human Services, and a Federal Bureau of Investigation Criminal History Record Information obtained by submitting a full set of fingerprints to the Pennsylvania State Police or its authorized agent for submission to the Federal Bureau of Investigation.
• A valid driver’s license with history of a good driving record.
• Ability to travel that may include consecutive overnight stays, and traveling by car, bus, and airplane.
• Ability to work a flexible schedule.
• Conditions may include working outside in inclement weather, working closely with others, working alone, and working protracted or irregular hours.
• Must be able to occasionally lift or move up to 35 pounds.
• The work environment is typically quiet.
The successful applicant will be positive, self-motivated, detail-oriented, and reliable. They will take joy in building authentic and trusting relationships with both philanthropic individuals and colleagues, working with others to build momentum and share success.
The selected applicant will join a collaborative, values-driven, dynamic team that derives joy from the work and is passionate about resourcing the work to end hunger and its root causes. We hold the core belief that philanthropy should be accessible to all facets of our community and define our work as the art of facilitating love of community.
Applicants should be able to commute to one of the Food Bank’s three facilities for in-person activities and meetings.
The Food Bank’s work culture is progressive, forward thinking, and equity minded. Staff have the opportunity to fully develop their potential in a variety of ways. As organizational leaders, in shaping programs and advocacy efforts and in working towards a future where no one should be hungry.
Applicants must submit a cover letter, resume and salary requirements by Friday, July 29, 2022, to Central Pennsylvania Food Bank, Department of Human Resources, 3908 Corey Road, Harrisburg, PA 17109 or email [email protected] or stop by our offices to complete an employment application. Excellent benefit package included.
We are a proud to be an equal opportunity employer and seek to bring our values of equity, diversity and inclusion to our hiring process. Beyond our commitment to non-discrimination, we encourage applications from applicants who can contribute to the diversity of our organization and who have lived experience of inequity.

Application qualifications

Education and Experience:
• College degree or equivalent combination of job-specific experience. Strong work experience in Human Services, Business Management or Public Relations preferred.
• High school diploma required.
• Two years’ experience in a non-profit or human service role preferred.


We offer an excellent benefits package. Visit our website at

How to apply

Applicants must submit a cover letter, resume and salary requirements by Friday, July 29, 2022, to Central Pennsylvania Food Bank, Department of Human Resources, 3908 Corey Road, Harrisburg, PA 17109 or email [email protected] or stop by our offices to complete an employment application. Excellent benefit package included.

About the organization

The Central Pennsylvania Food Bank is a nonprofit organization committed to ending hunger in 27 counties across central Pennsylvania. By working with more than 1,300 local agencies and programs, we serve over 152,000 people in need each month through our two Healthy Food Hubs, located in Harrisburg and Williamsport.