USDA Division Manager

City
Denver
State
Colorado
Title
USDA Division Manager
Description

The US Department of Agriculture (USDA) Division Manager is responsible for the direct management and oversight of key government programs including: Commodity Supplemental Food Program (CSFP) and The Emergency Food Assistance Program (TEFAP). This role will liaison with respective state representatives and is accountable for ensuring these government contracts are executed in accordance with USDA/FNS, Colorado Department of Human Services (CDHS), FBR, Feeding America policies and all other government regulations and guidelines.

End date
Opportunity type
Job
Job responsibilities

Essential Functions:

• Maintains thorough knowledge of the USDA program requirements and regulations of CSFP and TEFAP contracts governed by USDA/FNS and State of Colorado. Regularly liaisons with the USDA state representatives.
• Provide support and oversight to USDA Division staff in preparation of scheduled audits. Reports areas of non-compliance to CPO with recommended corrective action plans to bring compliance issues to resolution.
• Assists CPO with executing the strategic plan, meeting fiscal year goals and program requirements and deadlines. Continually assesses progress towards Division’s short- and long-range goals and adjusts processes accordingly to achieve these goals.
• Provides daily leadership, guidance and support to the USDA Division staff by encouraging and providing them the resources to safely and effectively accomplish their individual and collective goals.
• Monitors and improves division policies, processes, and procedures to ensure warehouse operations are seamless, effective and streamlined. Ensures that safe operational/food safety practices and standards are followed at all times.
• Accountable for TEFAP and CSFP product ordering:
o TEFAP: Monitors entitlement funds and expenditures to ensure equitable product ordering throughout the fiscal year
o CSFP: Ensures product category and quantities are in house for box building while maintaining regulated inventory levels
• Ensures all required monthly reports and quarterly billings are compiled, reviewed for accuracy and submitted to CDHS within deadlines.
• Establish and implement communication, customer service and training processes with partner agencies to include but not limited to: monthly e-newsletters, surveys, touch points, webinars, etc.
• Oversight of the Nome warehouse facility ensuring AIB compliance, equipment and general maintenance repairs.
• Other duties as assigned.

Work Environment:

• Sitting for long periods, standing and walking intermittently
• Using office equipment such as computer, mouse, keyboard, printer
• Indoor office environment, temperature controlled
• Ability to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop kneel, crouch or crawl, talk or hear
• Use specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Occasionally lift or move up to 20 pounds

Competencies:

• Commitment to fulfilling the mission of FBR; represent the FBR brand in a positive manner internally and externally
• Maintain a professional demeanor and respond with urgency
• Show strong teambuilding, interpersonal and leadership skills
• Ability to lead through influence and effectively navigate in a matrixed organization
• Self-directed, accountable for results and proactive; independent problem solver
• Commitment to motivating staff through creating a positive working environment
• Excellent organizational, time management and analytical skills
• Demonstrated project management and process improvement skills
• Ability to meet deadlines and manage multiple projects simultaneously
• Exercise independent judgment, think critically and strategically, collaborate with others and follow-through to execute projects
• Ability to communicate persuasively and articulately both verbally and in writing
• Ability to represent FBR with professional poise and work effectively with a wide range of constituents

Expected Hours of Work:

This role is considered full-time working approximately 40 hours per week and is not eligible for overtime. Travel within the geographic region will be required and is primarily local during the business day.

Application qualifications

Education and Experience:

• High school diploma or equivalent required; Bachelor’s degree preferred
• 5-7 years’ experience successfully leading program teams; non-profit experience preferred
• 2+ years of extensive project/program management experience
• Knowledge of government programs and warehouse operations strongly preferred
• Ability to read, write, speak and understand the English language fluently, and communicate verbally and in writing at a professional level
• Extensive experience using Microsoft Office Suite; advanced knowledge of Excel preferred
• Experience using collaborative tools for file storage and sharing, meeting scheduling, and virtual collaboration

Benefits

Food Bank of the Rockies offers medical, dental and vision insurance, employee assistance program, paid time off, 10 paid holidays and a 401K plan.

How to apply

Every one of our employees is a critical part of our success. Will you be the next one to join our team? Please apply today by emailing your resume to Human Resources at [email protected].

About the organization

Food Bank of the Rockies (FBR) is the largest private hunger-relief organization in the state of Colorado.

Founded in 1978, FBR was known as the Colorado Food Clearing House. Operating from a 900-square-foot schoolroom in Northwest Denver, the fledgling organization collected bread from a nearby Safeway store, our first food donor, and distributed it to Little Sisters of the Poor, our first partner agency.

Today, FBR has extended its reach across Northern Colorado, providing food and supplies to more than 500 hunger-relief programs.

Since 1978, FBR has provided more than 615 million meals for people in need. Last year, through our direct service programs and partner agencies, we distributed nearly 60 million pounds of food, enough to provide more than 134,000 meals each day to children, seniors and families in need. FBR is a member of Feeding America.

FBR has a staff of 112 employees at warehouses in Denver, Wyoming and the Western Slope.

Additionally FBR has a pool of more than 23,000 volunteers, who last year donated nearly 123,000 hours of time – the equivalent of 59 full-time employees!

Additional information

Our Mission:

We help families thrive by efficiently procuring and distributing food and essentials to the hungry through our programs and partner agencies.

Our Vision:

Make food security a reality for every Colorado Family.