Provides fiscal support on grants and contracts for Greater Chicago Food Depository. Works with and supports the Government Programs Manager, Leadership, and Food Depository staff in developing, implementing, and providing ongoing financial oversight to grants management operations. The Grant Accountant is responsible for ensuring the appropriate use and accurate reporting of all financial transactions on grants and contracts, including but not limited to the Community and Government Programs, including the Emergency Food Program (USDA), TANF, Food Box, FEMA and Children's Programs. (CSFP. SFSP)
-Serve as the fiscal contact for funders; understand specific grant requirements; ensure compliance on contract conditions and assurances; ensure reporting requirements are met and feasibility is assessed before application secured.
-Coordinate the budgeting process and detail for all Grants/Contracts with all community and government programs, including oversight of budgets in accounting software and monitor budget activity for grants.
-Develop and maintain a Grants reporting Tracking system in accounting software system to ensure expenditure compliance across all Grants and Contracts.
-Resolve accounting and reporting issues as necessary; prepare monthly budget-versus-actual status reports and communicate with VP of Finance.
-Evaluate the financial capabilities needed for contract approval. Notify VP of Finance, Government Program Manager or program staff of any financial issues that may with Grant/Contract.
-Review budgets and reimbursement requests for appropriateness; ensure recipients are in compliance with established administrative and financial policies, procedures, and sound business practices; and review how/where we apply our dollars of expense to optimize grant usage.
-Coordinate with the Government Program Manager and program staff to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring financial activities adhere to deliverable deadlines.
-Approve invoices and expenses related to various programs managed.
-Initiate, design, develop, and deliver training on grants fiscal management to Greater Chicago Food Depository teams.
-Oversee all audits for the community and government audits (annual, semi-annual, quarterly, etc.)
-Assist with the preparation of the external annual Single Audit
-Serve as the point of contact for external program managers.
-Coordinate site visits and training with agencies, as needed.
-Performs job functions adhering to core principles that guide us at the Greater Chicago Food Depository
-Perform other responsibilities as assigned
-Bachelor's degree in Accounting required. CPA preferred.
-4-5 years Grant Accounting experience required.
-Strong knowledge around generally accepted accounting principles (GAAP) and grants management procedures.
-Experience in financial reporting, variance analysis and budgeting/forecasting
-Ability to communicate, both orally and in writing, complex technical issues in a clear, concise matter, to individuals with little or no technical background.
-Proficiency in MS Office (Word, Excel, Access, Outlook) and accounting software/database
-Ability to take initiative by identifying problems, conceptualizing resolutions, and implementing change.
-Attention to detail and the ability to prioritize and manage projects to ensure all deadlines are met is essential.
-Ability to work independently and meet deadlines in a fast-paced team environment with minimum supervision; Ability to work efficiently and accurately with details and fluctuating work volumes.
-Normal office environment; exposure to warehouse environment.
-Interacts with government agencies, member agencies, third party auditors and vendors.
-Personal transportation and local travel may be required.
Health, dental and vision insurance coverage
Employer paid life and disability insurance
Employee Assistance Program
403(b) retirement plan
Paid time off
Free onsite fitness classes
Healthy, affordable onsite dining
The Greater Chicago Food Depository, Chicago’s food bank, believes a healthy community starts with food. We are at the center of a network of more than 700 partner organizations and programs – food pantries, soup kitchens, shelters, mobile distributions and other partners – working to bring food, dignity and hope to our neighbors across Chicago and Cook County. The Food Depository addresses the root causes of hunger with job training, advocacy and other innovative solutions. We are a proud member of Feeding America – the national network of food banks. By working to help those most in need go from hungry to hopeful, we truly become a Greater Chicago.
Learn more at chicagosfoodbank.org