Office Manager

City
Austin
State
Texas
Title
Office Manager
Description

The Office Manager will provide support to the CEO and other members of the Senior Leadership Team and handle a wide range of administrative, clerical and office management tasks in support of a physical and virtual office of diverse people and programs. This position will require interacting with staff (at all levels) and external stakeholders in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This position requires excellent written and verbal communication skills, problem-solving skills, and attention to detail. 

End date
Opportunity type
Job
Category
Administration (e.g., Finance, IT, HR)
Job responsibilities

Essential Functions

•Manage and maintain CEO schedule, appointments, and travel arrangements
•During the legislative session, schedule meetings with elected officials and maintain and update bill tracking spreadsheet
•Interact with external customers on behalf of the CEO and other members of the Senior Leadership Team
•Coordinate planning and logistics for Feeding Texas conferences and events
•Coordinate staff meetings, team-building opportunities, “lunch-and-learns,” and other staff events
•Post job descriptions, maintain files of applications submitted by candidates, and manage screening and interview process
•Schedule onboarding of new employees and keep onboarding materials updated
•Coordinate maintenance of physical office space (furniture, art, murals, appliances, printers)
•Order print materials (i.e., promotional materials, reports, business cards, etc.)
•Prepare and obtain approval of expense reports
•Provide support to special projects

Application qualifications

Preferred Qualifications

•Full-time, wage-earning experience in a high-level support position within a business environment and/or a non-profit organization.
•Computer-literate with in-depth knowledge of relevant software such as MS Office Suite, NetSuite and Concur.
•Human resources experience is a plus.
•English-Spanish bilingual proficiency is a plus.

Skills and Attributes

•Excellent written, oral and interpersonal communication skills.
•Excellent organizational, planning, and problem-solving skills.
•Customer-service oriented.
•Ability to juggle and adapt to multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced, and often virtual environment.
•Able to work independently with little or no supervision.
•Strong ethical character capable of exercising good judgment and discretion and handling confidential information.
•Commitment to organizational mission to end hunger.

Applicants should also be committed to social and racial justice, with a belief that improving outcomes for all Texans--regardless of their race, place, or class--requires intersectional solutions that correct injustices and promote equity.

Benefits

Compensation
Office Manager salary range: $44,000-$55,000 based on experience.

Feeding Texas offers a competitive benefits package. We strive to provide non-cash benefits that encourage a work-life balance and promote the physical, mental, and financial health of our employees and their families.

Deadline
How to apply

Application
Please submit a resume and cover letter describing your qualifications and interest in the position to [email protected] with the subject line: “Application – Office Manager.” Deadline to apply is June 30, 2020.

About the organization

The Feeding Texas network is the largest hunger-relief organization in Texas. Together with our 21-member food banks, we strive to ensure adequate, nutritious food for all Texans, improve the health and financial stability of the communities we serve, and engage the state in advocating for hunger solutions. Join us! 
 

Additional information

Location
Feeding Texas offers its employees the flexibility to work in the office or from home. Feeding Texas’ physical office is located at 1524 S IH 35 Frontage Rd Suite 342, Austin, TX 78704.

Feeding Texas is an Equal Opportunity employer that offers positions with varying skill levels and responsibilities that amplify our mission. We strongly encourage people with lived experiences of hunger and members of traditionally underrepresented communities to apply, including people of color, LGBTQ identified people, gender-nonconforming people, individuals with disabilities, veterans, and people who speak a language in addition to English.

Share
Tweet