Office Coordinator/Receptionist

City
Denver
State
Colorado
Title
Office Coordinator/Receptionist
Description

Summary:

Come join our team! Very few worked holidays, great time off benefits, and a caring, people-centered culture where you matter not only to us but also to the people experiencing food insecurity that we serve. This year we will be moving into a brand-new custom-designed facility that will be shared with Meals on Wheels Mesa County, so it’s an exciting season. Be a part of something bigger than a job!

The Office Coordinator/Receptionist plays an essential role with Food Bank of the Rockies, ensuring that reception and office operations run smoothly for staff and visitors. The position supports multi-functions across the organization, including Marketing, People & Culture, and Finance. The Office Coordinator has a demonstrable ability to be self-motivated and work with multiple teams in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient with high professionalism and exceptional customer service.

Opportunity type
Job
Category
Administration (e.g., Finance, IT, HR)
Job responsibilities

Essential Functions:

Receptionist:
Greet all building visitors upon arrival and direct them to the appropriate location providing excellent customer service and professionalism
Respond to calls, voicemail, and emails in a timely manner
Maintain strong working knowledge of daily operations and available resources of the Western Slope Food Bank of the Rockies
Maintain and coordinate cleanliness and organization of all break rooms, kitchen areas, lobby, and meeting rooms; ensure cleaning products and supplies are available.
Manage the scheduling of all meeting rooms for the distribution center, and keep meeting rooms orderly in between meetings
Coordinate the cleaning of office space, meeting space, and breakrooms; this includes office trash/recycling

Office Coordination:
Act as liaison for IT requests for on-site visits by IT vendor
Coordinate printer and postage machine maintenance and service requests
Place office supply orders and maintain accurate, up-to-date inventory and organization of the office supply closet
Maintain a professional relationship with suppliers and professional vendors
Coordinate ordering of office furniture for new and current staff
Prepare office space for onboarding staff to include cleaning desk and IT set-up
Assist in scheduling meetings to include leadership team, new staff orientations, committee meetings, and staff meetings/calls
Assist Western Slope leadership in cleaning and organizing server files
Maintain filing and organization of hard copy organizational files
Create and maintain check-out/in processes for signage, tents, cameras, table cloths, display set-ups, etc.
Coordinate schedule of company cars
Other duties as assigned

People & Culture:
Coordinate length of service recognitions with the 45th Ave Office
Coordinator and schedule recognition events
Coordinate staff meals, celebrations, and functions
Coordinate the purchase and delivery of misc. staff gifts; i.e., cards for major life events, flowers, special lunch, or gift cards

Marketing:
Maintain inventory and process orders for branded clothing, swag, business cards, and stationery
Assist new employees with sizing clothes, swag, business cards, nameplates, and business badge orders (managing the intake process)
Deliver and fulfill orders for clothes, swag, stationery, and more for all staff
Receive and process clothing runs/returns
Assist with updates to the intranet/staff directory
Assist employees through brand resources such as the style guide, brand guide, e-signature, letterhead, etc.

Finance:
Complete daily deposits, both donations, and accounts receivable
Secure deposit and confidential information and oversee disposal process according to company policy

Application qualifications

Required Knowledge, Skills, and Abilities:

Commitment to fulfilling the Food Bank of the Rockies mission and positively representing the brand both internally and externally
Excellent organizational, time management, and follow-through skills
Self-directed and results-oriented
Proactive and independent problem solver
Exercise independent judgment, think critically and strategically, collaborate with others, and follow through to execute projects and program requirements
Strong customer service orientation
Ability to quickly adapt to new programs/ software
Ability to read, write, speak and understand the English language fluently and professionally communicate verbally and in writing

Required Qualifications:

Minimum high school diploma or equivalent
Minimum two years of previous administrative support experience
High proficiency with computers and technology
Extensive experience using Microsoft Office Suite
Experience using collaborative tools for file storage and sharing, meeting scheduling, and virtual collaboration

Benefits

Food Bank of the Rockies offers a fulfilling workplace and comprehensive benefits package, including: paid time off; paid sick leave; 10 paid holidays; 401K retirement plan with a 6 percent employer-paid match; and competitive employee health, dental, and vision, including maternity/paternity leave. We offer 8 hours of volunteer time.

About the organization

About Food Bank of the Rockies

Founded in 1978, Food Bank of the Rockies was originally known as the Colorado Food Clearing House. Operating from a 900-square-foot schoolroom in northwest Denver, the fledgling organization collected bread from a nearby Safeway store, our first food donor, and distributed it to Little Sisters of the Poor, our first partner agency. Today, Food Bank of the Rockies has extended its reach across northern Colorado, providing food and supplies to more than 800 hunger-relief programs.

Since 1978, Food Bank of the Rockies has provided more than 700 million meals for people in need. In 2021, through our direct service programs and partners, we have distributed over 66 million pounds of food, the equivalent of nearly 54 million meals annually or 226,000 meals every day to children, seniors and families in need. Food Bank of the Rockies is a member of Feeding America and of Feeding Colorado, a consortium of the five food banks operating in Colorado.

Food Bank of the Rockies has a staff of nearly 200 employees at distribution centers in Denver, Wyoming and the Western Slope.

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