Grants Writer / Coordinator

Grants Writer / Coordinator

Summary/Objective: The FBNN Grants Writer/Coordinator supports FBNN fund development efforts by generating revenue through the foundation and other grant resources and collaborates with the Development Team in stewarding foundation donor relationships.

End date
Opportunity type
Fundraising / Development
Job responsibilities

Essential Functions:
• Sustain existing foundation and grant funding resources.
• Research, identify and assess new grant prospects and opportunities.
• Strategize with FBNN leadership and management in pursuit of funding for programs and services.
• Work with staff across departments to identify and gather information on projects to be supported through grant funding, evaluate funding opportunities for alignment with FBNN strategic plan, and prepare funding requests.
• Prepare letters of inquiry and grant proposals to private and corporate foundations that make a compelling case for financial support and address identified organizational funding priorities.
• Prepare program reports to funders on a scheduled basis, working with finance, programs, and marketing teams to assure accurate and timely reporting and to maintain accountability to donors.
• Develop, collect, analyze, prepare, and maintain information/data as needed to produce effective grant proposals, program budgets, reports, and other communications with funders.
• Maintain grants management calendars and tracking tools to ensure timely submittals and reports.
• Prepare letters of acknowledgment within 48 hours for grant awards.
• Manage all grant-related processes (reports, evaluations, etc.) to ensure compliance with funding organization requirements.
• Maintain accurate and organized files, including all documentation and correspondence for foundation grant contracts.
• If working with another grant writer (staff or contract), review all proposals prior to submittal to ensure consistency, accuracy, and quality.
• Coordinate with Development Director to project annual revenue from foundation source.
• Organize and maintain information and statistics related to FBNN programs, services, projects, community collaborations, etc.
• Maintain an up-to-date catalog of standard grant materials (audited financials, organization and program budgets, board lists, etc.)
• Monitor donors’ funding request requirements and guidelines (i.e., content, format, deadlines, eligibility, use of provided forms, submittal method, etc.). Track all submissions and subsequent activity (funded, declined, dates funding received, acknowledgments sent, etc.).
• Prioritize proposal submittal projects to keep multiple projects moving in a time-sensitive manner, meet all deadlines, and manage supplemental materials required for proposals.
• Work closely with finance team to monitor financial management of grants, including ensuring grant use if donor restricted the funding.
• Work closely with program staff to (1) advise when grants are awarded; (2) remind of grant deliverables; (3) gather metrics and information needed for progress and final reports.
• Provide department teams with regular written updates of grant activity (grants received, funding requests submitted, proposals declined, upcoming projects, etc.).

Application qualifications

Required Education and Experience
1. Bachelor's degree or equivalent years of experience.
2. Minimum 5 years of professional grant writing, nonprofit experience, and/or sales and marketing experience.
3. Grant writing, grants management, data entry, and program coordination experience.
4. Excellent written and verbal communication skills: ability to compose clear, structured, articulate and persuasive proposals, funding requests, letters of inquiry, reports, etc.; excellent proofreading and editing skills.
5. Comprehensive knowledge of grant-related research tools, and ability to identify and assess potential funding opportunities.
6. Exceptional interpersonal, customer service, and public relations skills, with ability to interact effectively with FBNN leaders, managers, staff, donors, and outside community members.
7. Proficient in computer software programs including Microsoft Office products and with web navigation and donor relationship management systems.
8. Excellent organizational skills and be highly organized; must be able to successfully handle multiple grants, projects, and reports having same or similar timelines
9. Able to maintain confidentiality and exercise discretion related to funding resources, donor records, transactions, following FBNN policy and donor preferences.
10. Able to work independently under broad direction of Development Director and executive leaders. Demonstrated initiative and sound judgment.


Life Insurance
11 Paid Holidays

About the organization

The Food Bank incorporated in 1983 and has operated as a 501C3 non-profit organization for more than 35 years. We have grown from a small pantry to a regional distribution center helping many families who struggle with hunger.

The Food Bank of Northern Nevada provides emergency food services to families through a network of more than 145 partner agencies in a 90,000 square mile service area throughout northern Nevada and the eastern slope of the sierra in California. We serve more than 91,000 people each month, almost half of whom are children and seniors. Last fiscal year, we provided more than 18.2 million meals to neighbors who were hungry. The Food Bank also plays a leading role in collaborating with other committed northern Nevada community members and organizations to address the root causes of hunger.