Director of Finance

City
Waterloo
State
Iowa
Title
Director of Finance
Description

The Director of Finance is a member of the leadership team with joint responsibility for organizational leadership, mission success and financial strength, and operational responsibility for the following: finance, technology, facility management, organization data integrity and reporting, and contracts/compliance. The Director of Finance sets challenging goals and uses data to track and show success in meeting those goals.

The ideal Director of Finance for the Northeast Iowa Food Bank understands and is passionate about the organization’s mission to provide nutritious food and grocery product to those in need in our 16-county service area. This individual will be a vital component of the Food Bank’s leadership team by providing over 6.9 million meals annually to the over 35,000 food insecure people in northeast Iowa. With this Director level position, this team member must demonstrate outstanding organizational, planning, implementation skills, critically think and understand the vision in order to provide effective and efficient ways to partner with the community and those who are hungry. The ability to work in a fast-paced and progressive environment will be the key to success in this role, as the Northeast Iowa Food Bank continually strives to work towards closing the Meal Gap in northeast Iowa.

This individual will have exceptionally articulate communication, interpersonal and leadership skills, which will be critical for the development of strong relationships between volunteers, clients, coworkers, and the community. Cultural competency is of utmost importance, as the Director of Finance will work with diverse populations on a regular basis. The Director of Finance must possess a strong sense of initiative to continually improve the Food Bank’s various programming and experiences, and take on other duties as necessary.

A passion for social justice and compassion for others are keys to being a staff member at the Northeast Iowa Food Bank. At the Northeast Iowa Food Bank we strive to work as a unified team to close the Meal Gap in northeast Iowa, to this end the Director of Finance needs to be capable of working as a team, as well as being a self-starter. In addition, maintaining a positive outlook will play a large role in being a motivator and encourager for volunteers, clients, and staff members alike.

End date
Opportunity type
Job
Category
Administration (e.g., Finance, IT, HR)
Job responsibilities

Position Responsibilities & Essential Functions include but are not limited to the following:

Interdepartmental Leadership and Collaboration
 Oversee and collaborate with the Financial Controller, Facilities Manager, Technology Services Manager, and other direct reports to ensure departments have the support and resources necessary for success.
 Participate as a member of the leadership team to align team focus to increase effectiveness
 Regularly communicate department activities and initiatives to Integrator and the leadership team.
 Provide support and liaison to other Food Bank constituents, Board of Directors, other food banks, and the Feeding America national office, where relevant and appropriate.
Finance
 Establish and maintain appropriate internal control, systems, policies and procedures to ensure all resources are strategically leveraged to support the organizations mission.
 Oversees and leads annual budgeting and planning process in conjunction with the Visionary and Integrator and Leadership Team; administers and reviews all financial plans and budgets; monitors progress and changes and keeps senior leadership team abreast of the organization’s financial status.
 Manages processes for financial forecasting, and budgets consolidation and reporting to the Visionary, Integrator and the Board of Directors (BOD). Provide necessary information for tracking and reporting of financial activities, the status of funds, and capital expenses.
 Prepares for annual fiscal audits. Acts as a liaison with auditors to provide them with materials necessary to complete their audits. Manages relations with external auditors.
 Acts as the staff resource for the BOD Finance Committee, effectively communicating and presenting critical financial matters to the BOD. Participate in all finance committee meetings and board meetings as requested.
 Reviews actual performance against budgeted performance. Prepares reports explaining budget deviations and overall financial performance for management and the BOD Finance Committee.
 Oversee all aspects of the organization’s financial management including accounting functions, financial and cash flow management, banking practices, financial reporting, payroll and annual audit process.
 Oversee the preparation of and monitors all financial transactions including bank statement reconciliation, contracts, investment performance documents, monthly financial statements and petty cash reconciliation.
 Oversee and monitors the integrity of the general ledger and management systems to accurately report financial activity.
 Obtain and maintain necessary business licenses and tax exemptions.
Information Technology
 Collaborate with Technology Services Manager to oversee all aspects of NEIFB’s technology and IT systems (assessments, training, planning, ongoing upgrades and enhancements as well as long-term strategic plans for IT and information services).
 Develop and maintain IT related budget.
 Work closely with leadership team to evaluate, identify, recommend, develop, and implement effective technology solutions for all aspects of the organization.
Data
 Set up systems to capture NEIFB data that is used to further our Mission.
 Manage and interpret data, analyze results using statistical techniques and provide written and verbal ongoing reports to the Leadership Team.
 Maintain responsibility for the integrity, performance and security of the databases in the Organization. Manage record maintenance and clean-up.
 Maintain database performance by troubleshooting and resolving problems.
 Oversee and respond to data and report requests, filter and ‘clean’ data to ensure optimum report generation and correction of code problems.
 Prepares and oversees all Feeding America reports, including, but not limited to the NAR and Quarterly Reports.
Personnel Management and Supervision
 Directs hiring, training and supervision of department team members, including paid staff and volunteers/interns.
 Supports team members by: establishing performance objectives and measuring progress toward goals; leading team meetings; developing team members’ skills and abilities, both individually and as a group in order to increase effectiveness; and ensuring that employees have access to the resources needed to be successful.
Administrative/Other
 Evaluate organizational polices, ensuring they are modified, or new ones are created in light of changing organizational need, and/or to remain compliant with regulations.
 Provide back-up coverage and support to all direct reports.
 Oversee maintenance of building, grounds, equipment, machinery, HVAC, refrigeration systems, vehicles, pest management program, etc. Oversee capital initiatives that are undertaken by the Food Bank.
 Serve as the organizations lead on safety including physical and leading the food safety committee.
 Facilitate the operational compliance set forth by local, state and national regulatory agencies: AIB, USDA Feeding Program Requirements, OSHA, DOT, USDA, FDA, Local Health Department, etc.
 Responsible for the coordinating NEIFB’s response to local and national disasters. Liaison with other national and local disaster relief agencies (CAOD, VOAD, NGO’s, etc.).
 Greet, train and supervise volunteers as well as share the mission of the NEIFB; provide general guidance of projects; assure proper training of volunteers to include specific jobs and safety concerns. Communicate frequently with volunteers to ensure they are satisfied and appropriately placed.
 In instances of a federal, state or locally declared emergency, NEIFB is typically considered an essential service and emergency responder; all employees may be called in to perform regular or emergent duties.
 Perform any other duties as needed to fulfill our mission, drive our vision and abide by our values.

Application qualifications

Competencies/Qualifications
Management Skills
 Create a positive environment where two-way communication and a strong sense of trust is established.
 Ability to identify and resolve problems in a timely manner.
 Ability to delegate work assignments.
 Ability to motivate others to perform well and receive feedback.
 Exhibits sound judgment and makes timely decisions.
 Ability to respond to an emergency situation.
 Set clear goals focused on measurable results and holds self and others accountable for delivering against agreed upon goals.
 Maintain high standards for self and others and provides supportive coaching and direct feedback.
 Ensure that responsibilities and authorities of employees are defined and understood. Establish goals, monitor progress and provide coaching to enable them to meet their goals. Ensure that the staff in the seats that they are in, get it, want it and have the capacity for the job.
 Ensure team members are fully trained on the skills necessary for them to succeed.
 Ensure workload is distributed equitably by monitoring overtime and task assignments.
Personal Effectiveness
 Shows up to work on time, and follows instructions, policies and procedures. Ability to make the best use of available time and resources; balance quality of work with meeting deadlines.
 Shows interest in, anticipates and responds timely to customer and employee needs.
 Ability to work and communicate with people of diverse backgrounds.
 Superior attention to detail with the ability to make correlations and identify downstream impacts.
 Ability to organize and prioritize work, be proactive, take initiative, resolve problems, follow through and simultaneously manage multiple priorities to ensure goals are met in a timely manner.
 Skilled in managing multiple projects and conflicting priorities, can autonomously prioritize deliverables and work under tight deadlines.
 Possess a positive and productive attitude.
 Passion, enthusiasm, focus, and creativity around the Northeast Iowa Food Bank’s values of community, leadership, transparency, innovation and diversity.
 Ability to work both independently and as part of a team.
 Respects and maintains confidentiality; tells the truth and is honest in all dealings; avoids situations and actions considered inappropriate or which present a conflict of interest.
 Adheres to all workplace safety standards and practices.
 Manages own time, priorities and resources to achieve goals.
 Maintains composure in stressful or adverse situations.
 Ability to cultivate and develop equitable and inclusive working relationships with staff, volunteers, community partners, vendors and applicants.
Communications
 Demonstrate a clear understanding of internal and external customers by listening and responding to their needs in a timely manner.
 Ability to read, analyze, and interpret technical procedures, or governmental regulations.
 Ability to write reports, business correspondence and procedure manuals.
 Effectively communicate project and operating priorities to key stakeholder audiences that may include staff, network food bank members, donors and other audiences.
 Communicate clearly and effectively through verbal and written communication across individual, small group and formal presentation settings.
 Ability to give clear written and verbal instructions to both technical and non-technical users.
 Ability to effectively coach and mentor team members; collaborate and build relationships.
 Ability to communicate the branded message internally and externally (mission, vision, values).
Analytical Thinking
 Notices discrepancies and inconsistencies in available information.
 Approaches a complex task or problem by breaking it down into component parts and considering each part in detail.
 Weighs the costs, benefits, risks, and chances for success in making a decision.
Collaborate Internally & Externally
 Actively support collaboration within and between departments and with key stakeholders.
 Seek input and resolves issues with a focus on mission and what’s best for the people we serve.
Forward Thinking
 Anticipates possible problems and develops contingency plans in advance.
 Notices trends in the industry or marketplace and develops plans to prepare for opportunities or problems.
 Anticipates the consequences of situations and plans accordingly.
 Drives the department in the NEIFB’s vision and get department going in the same direction
Technical Expertise
 Effectively applies advanced technical knowledge to solve a range of problems and make improvements.
 Possesses an in-depth knowledge and skill in a technical area.
 Is sought out as an expert to provide advice or solutions in his/her technical area.
 Track latest practices, innovations, and technology and ways these could improve processes within the organization.
 The employee will also be expected to effectively learn and use internal software programs as necessary.
 Have a track record of success in overseeing the development and implementation of department specific management strategies.
Computer Skills
 To perform this job successfully, the individual should have advanced knowledge of the following computer software programs.
o Microsoft Office Suite – including advanced experience with Excel.
o Ceres or related ERP platform.
o Salesforce or related CRM platform.
 The employee will also be expected to effectively learn and use internal software programs as necessary.

Ticket/Specifications:
Required:
• Bachelor’s Degree in Business or Accounting; or Bachelor’s Degree in a related field combined with applicable coursework, training and experience.
• 8-10 years’ progressive experience in accounting or finance. Knowledge of nonprofit accounting, including fund and grant accounting, reporting and compliance.
• Proven experience developing and maintaining accounting control SOP’s to ensure system accuracy and compliance with GAAP as well as 501(c)3 and other government rules and regulations.
• 5+ years’ experience recruiting, developing, inspiring and leading diverse teams.
• Strong database management acumen and experience optimizing, overseeing, and analyzing accounting and payroll systems.
• Strong attention to detail and experience keeping accurate records on complex programs.
• Adept at collaborative problem-solving; able to determine root causes and engage staff and other stakeholders to achieve aligned solutions.
• Excellent written and verbal communications skills; able to communicate expectations, establish priorities, work collaboratively, negotiate effectively, and ensure accountability.
• Proven ability to analyze financial data, derive actionable strategic insights; and effectively communicate accounting concepts and financial information to non-technical staff.
• Advanced computer proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Experience managing cash budgets of approximately $5 million and overseeing $15 million of annual donated inventory activity.
• Two year’s experience working with IT staff to plan organization-wide systems strategy and road map, and supporting business strategy.
 Demonstrated experience with strategic planning, communication management, financial planning and analysis, and project management.
• Ability to work flexible hours, including some evenings and weekends.
• Must pass a criminal background check
• Valid driver’s license, safe driving record, current vehicle insurance and ability to use personal vehicle for OFB business
• Interest in and commitment to the mission of the Food Bank
Preferred:
• 10 years of management experience
• Experience in a nonprofit environment with a variety of stakeholders deeply rooted community values.
• Food Industry/Food Bank experience
• Facility Design & Construction Experience
• Knowledge of Ceres or other ERP system and Salesforce or other CRM system.
• Knowledge of Jet reports, Tableau or other report writing tools.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in an office and distribution center environment. The noise level in the work environment is usually moderate. The employee is occasionally exposed to working near moving mechanical parts.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands to finger, handle or feel; reach with hands and arms; talk; and hear. The employee is occasionally required to stoop, kneel, crouch or crawl, taste and smell. The employee is occasionally required to stoop, kneel, crouch or crawl, taste/smell and lift and/or move up to 50 pounds.

Benefits

Available upon request

Deadline
How to apply

Go to our website (www.neifb.org) and click Careers and Internships at the bottom of the page

About the organization

The Northeast Iowa Food Bank distributes nutritious food and grocery products to 170 nonprofit organizations and programs that help families and individuals with food assistance. For 40 years, the Food Bank has alleviated hunger and provided nutrition education through its programs.

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