Development & Marketing Assistant

Development & Marketing Assistant

GLFB is seeking an organized, detail-oriented and reliable individual to step into the newly created position of Development & Marketing Assistant as part of our team. This is a full-time position and will work 40 hours per week during our normal business hours (8a-5p) Monday through Friday with occasional evening/weekend hours for special events. The ideal candidate must be a hands-on team player with a positive attitude who is diligent, patient and flexible. This is a great position for introduction into nonprofit development and will provide support for all fundraising and marketing activities of GLFB. This position reports to the Development & Major Gifts Manager and works closely with all Development staff, Marketing Coordinator, Director of Administration, Executive Director, and others when required. This associate will also have excellent communication and interpersonal skills with the willingness to take initiative and figure things out - an aptitude to learn new duties is a must! A passion for our mission of feeding those in need is a definite plus.

End date
Opportunity type
Job responsibilities

• Development Support
• Process and enter all Gifts (monetary and in-kind) accurately and promptly into donor database system (Donor Perfect)
• Identify errors and missing information, alert Development Manager or Development Officer to any problem or change in a donor’s gift
• Monitor and track all tribute gifts
• Track and execute all acknowledgement/payment/tax and thank you letters promptly and accurately
• Maintain master donor recognition/stewardship list and track all donor sponsorship to ensure accurate recognition is completed with each donor
• Assist with the fulfillment of sponsor/donor recognition as directed
• Write multimedia thank you content for donor appreciation
• Create Social Media content where requested
• Produce database reports as required and requested
• Proactively maintain accurate donor records in database to ensure data integrity
• Identify duplicate records
• Identify and track changes in donor status
• Identify and update incorrect addresses
• Enter appropriate data into donor records
• Maintain accurate hard-copy donor files
• Fundraising Events
• Assist with annual Empty Plate event
• Print event related letters; sponsor packets; and general correspondence
• Assist with auction solicitation efforts including making asks or sending mailings, following up, securing donations and/or organizing details
• Maintain event spreadsheets, gather and prepare registration materials and other duties as assigned for the event
• Assist with other events and special campaigns as required
• Supporting Social Media efforts and scheduling content
• Marketing Support
• Maintain & coordinate a central Development and Marketing inter-department calendar and project tracking VIA project management software
• Assemble promotional, sponsor, and/or donor packets for organization events, meetings, and presentations
• Time with or without notice. Organizing content for formal monthly E-Newsletters
• Proofreading copy on various projects

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any

Application qualifications

• Bachelor’s degree preferred; 2-year Associates degree minimum
• Two (2) years of experience in an administrative or customer-service position; preferably in a business office or non-profit environment
• Proficiency in Microsoft Word, Excel, Outlook required; PowerPoint a plus
• Donor Perfect and Constant Contact experience a plus
• Experience with Social Media in a business setting a plus
• Demonstrated ability to handle donor information in a confidential manner
• Ability to work in a team environment, with a strong customer service orientation
• Excellent verbal and written communications skills
• Ability to present information concisely and effectively, both verbally and electronically
• Professional presentation and interpersonal communication skills
• Ability to meet goals and deadlines, establish work priorities, handle pressure well, and balance multiple projects
• Ability to multi-task while handling office expectations including telephone, basic office machines, reading, writing, typing, and computer/data entry
• Ability to, on occasion, attend early morning, evening, or weekend fundraising events and meetings


Full benefits package is available including paid holidays, annual and sick leave, health, dental and vision insurance, 401k plan, life insurance, and short- and long-term disability.

How to apply

To apply: Please send cover letter, resume, and a writing sample (consisting of a short appeal letter that could be sent to donors) to Kelly Miller, Development & Major Gifts Manager, at [email protected]. For additional information, please visit Open until filled.

About the organization

Founded in 1981, the Greater Lansing Food Bank (GLFB) is a highly visible non-profit organization that provides food assistance to individuals and families in need in Ingham, Eaton, Clinton, Shiawassee, Clare, Isabella and Gratiot counties. Food is distributed through an extensive network of food pantries, shelters and community kitchens located throughout the region. GLFB annually serves tens of thousands of people, many of them seniors and children. Our recipients also include the “working poor,” those individuals who are employed but don’t earn enough to meet housing, health, transportation and food needs. For more information, visit