Development Database Specialist

North Carolina
Development Database Specialist

The Development Database Specialist is a full-time exempt position with the primary responsibility of maintaining and managing the organization’s donor information systems with over 30,000 records to ensure that all donor records are complete and accurate, and all gift data is recorded accurately and timely. This includes gift processing, managing data import and data entry, data extraction, preparing acknowledgment letters, creating development reports and dashboards, analyzing donor data to identify development trends, conduct research on current and prospective donors, and other related activities. This role is a resource for the development team, answering questions, running queries, and making updates to the system as needed and serves as the key point of contact for monthly reconciliation of all contributions with the finance department.

End date
Opportunity type
Fundraising / Development
Job responsibilities

Gift Processing: (70%)
• Manage processing of all gifts via mail, credit card, online, wire and stock transfer, and monthly donor credit card expirations.
• Generate donor gift acknowledgment letters within a 24-48 hour turnaround, utilizing and overseeing volunteers supporting process.
• Maintain donor information in CRM (DonorPerfect) with a focus on integrity, updates, and corrections.
• Oversee redemption of Matching Gifts in a timely manner including verifying donations and submitting required paperwork. Track outstanding pledges and produce pledge reminders as appropriate.
• Provide customer service and engaging directly with donors to process gifts, manage current giving, or other giving requests.
• Develop and implement policies to guide gift entry and ensure that the database effectively captures donor gift information; develop reports to validate gift data and correct anomalies as needed.
• Work with finance to ensure all gifts and payments are reconciled monthly.
• Provide giving statements when requested or as needed.
Processing event RSVPS; preparing registration/ticket sales, donation reports for committee meetings; managing in-kind donation process for events (collecting forms, recording in database, acknowledgements); and supporting post-event processing, data entry, acknowledgements, etc.

Data Analytics: (25%)
• Develop, track, and produce monthly and campaign-specific reports for senior management including finance and board committee reports.
• Manage exports and lists for development projects including the annual report, direct mail, recognition lists, annual event and other cultivation events, and other related activities.
• Generate accurate financial and analytical reports, to assist in the development of data driven decisions.
• Provide donor and suppression files for direct mail campaigns, enter key codes for acquisition and renewal pieces, prepare monthly and annual Direct Mail reports for analysis and planning.

Prospect Research: (5%)
• Conduct research on current and prospective donors using online resources including iWave, Google, etc.
• Create Prospect Profiles in advance of donor meetings for VP of Advancement, and CEO.
• To otherwise support the VP of Advancement and the Development team.

Application qualifications

• Bachelor’s Degree in related field or equivalent experience; min. 3-5 years of experience using and
managing donor management software systems required, (Raiser’s Edge, Advance, or DonorPerfect experience preferred.)
• Ability to take initiative and manage multiple priorities simultaneously.
• Desire to work in a mission-driven, nonprofit organization.
• Strong verbal and written communication skills in English. Spanish a plus.
• Sound judgment, sensitivity to diverse constituencies, excellent interpersonal skills.
• Knowledge of fundraising policies and nonprofit conventions.
• Proficiency in Microsoft Office Suite including Outlook and Excel.

Analytical Thinking: The ability to tackle a problem by using a logical, systematic, sequential approach.

Fostering Teamwork: As a team member, the ability and desire to work cooperatively with others on the team; listens and responds constructively to other team member’s ideas. Provides assistance, information, or other support to others, to build or maintain relationships with them.

Customer Orientation: The ability to demonstrate concern for satisfying one’s external and internal customers.

Flexibility: The ability to be open to different and new ways of doing things; willingness to modify one’s preferred way of doing things.

Thoroughness: Ensures that one’s own and others’ work and information are complete and accurate; carefully preparing for meetings and presentations. Sets up procedures to ensure quality of work (e.g., reports); monitors the quality of work, verifies information


• Inter-Faith Food Shuttle Medical Benefits Plan: The Food Shuttle currently contributes 70% of the employee Core Medical Plan, 70% of the employee Dental Plan, and 100% towards the employees Life Insurance.
• Simple IRA: The Food Shuttle provides a matching contribution equal to 100% of your elective deferrals, up to a limit of 3% of your compensation for the calendar year
• Paid Time Off: Fifteen (15) Paid Time Off (PTO) days annually.
• Paid Holidays: Ten (10) designated paid holidays per year, including 1 floating holiday.

How to apply

Please send resume and cover letter to [email protected]

Inter-Faith Food Shuttle is an Equal Opportunity Employer. We respect and seek to build a team of individuals from diverse cultures, perspectives, skills, and experiences.

About the organization

Inter-Faith Food Shuttle envisions a hunger free community. We feed our neighbors, teach self-sufficiency, grow healthy food, and cultivate innovative approaches to end hunger. As a member of Feeding America, the Food Shuttle distributes over 8 million pounds of food per year, 26% of which is fresh produce. From Senior Grocery Bags, Backpack Buddies and School Pantries; to Community Health Education and Mobile Markets; Catering and Culinary Job Training; and Community Gardening and a 14-Acre Farm; we go directly to the point of need to empower people and overcome the burden of hunger.

Additional information

General office environment with occasional off-site meetings

Long periods sitting at a desk and computer screen, repetitive motion related to data entry.