Applications will be accepted until the position is filled, with first review on August 29, 2022.
A cover letter is recommended for consideration.
This position is currently remote with preference for candidates residing in Oregon or SW Washington.
The pay range for this role is $61,076-$68,928.
Note: Proof of COVID-19 fully vaccination status or exception per OFB policy will be required as a condition of employment.
Out-of-state selected candidates will be required to relocate to the Oregon/SW Washington area within 30 days of their start date.
Who You Are
You are a skilled project coordinator, with fluency in English and proficiency in Spanish, who has expertise coordinating complicated multi-department strategic communication projects across the project life cycle. You bring a passion for details, process and organization that enables key cross-department engagement initiatives. You are able to interpret strategies to drill down on measures that keep team members on track and on-schedule. You apply a ‘get to yes’ approach that promotes accountability and ensures deadlines are met.
As the bilingual Communications Project Coordinator, you will join a talented team of a dozen communications and storytelling professionals dedicated to the fight to end hunger at its roots. In this role, you will manage complex projects tied to the Communications Department’s broad civic engagement, community mobilization and narrative change strategies — with many aspects delivered in both Spanish and English. The successful candidate will have a sincere interest in collaboration, problem-solving and continuous learning; a firm belief in Oregon Food Bank’s mission; and a strong affinity for our 10-year vision for resilient communities that never go hungry.
Primary Responsibilities (Essential Functions)
Lead communications project planning and coordination of cross-department and branch-specific activities for the Strategic Communications team.
Work with Associate Director and department managers to triage and assign incoming collaboration and support requests for processing.
Proactively monitor and track project progress— advising teams on detailed schedules and budget status
Ensure key milestones are met by communications colleagues, cross-team collaborators, and vendors and consultants.
Manage project deliverables, conduct English/Spanish transcreation and proofreading of English/Spanish transcreation for accuracy to department standards.
Organize, coordinate and manage cross-department communication requests via Asana to coordinate project plans including information such as objectives, scheduling, and staffing requirements.
Attend department and cross-department meetings to plan resources, coordinate workflow, support prioritization and delegate work as needed to move projects forward
Conduct regular capacity analysis for teams within the Communications Department and adjust project plans accordingly
Provide quality control support on key project deliverables. Confer with project personnel to identify and resolve problems.
Develop best practices for project management and related internal procedures.
Measure and report on project performance using appropriate tools, reports and techniques.
Coordinate with production teams and cross-department stakeholders to lead early planning conversations for storytelling and visual projects.
Other related duties as assigned; we know it's impossible to convey every single task or responsibility for the job description. Our hope is that as we work together to fulfill the job responsibilities above as essential job functions, should the primary duties evolve with significant job responsibility changes over time, EPCA will periodically evaluate the updates through the job evaluation and classification review processes.
Organizational-level responsibilities of all exempt employees:
Be an ambassador and a leader for OFB’s vision and mission, a cross-departmental collaborator, and an active contributor to building a movement to end hunger for good .
In consultation and coordination with your supervisor, actively contribute to:
Work culture activities and programming
Advisory and consultative groups such as affinity groups, Equity Ambassadors, Equity Think Tank meetings, among others
Proactively develop knowledge and skills that strengthen your capacity to perform your specific role, as well as to contribute to and advance OFB’s goals, vision and mission.
Other related duties as assigned.
Skills and Experience of the Ideal Candidate
At least three (3) years of project management and support experience — ideally within a communications team, creative agency, advocacy organization or similar setting
Significant experience with common project management tools (Oregon Food Bank uses Asana, GoogleSuite and Basecamp)
Demonstrated success in owning and managing complex projects that involve internal team members, cross-team collaborators, and related vendors and freelancers
Working knowledge of all aspects of effective project coordination — from triage and prioritization, to planning and resourcing, to sequencing and time projection, to monitoring and reporting
Familiarity with content development processes — such as copywriting and editing, multimedia production, graphic design, or social and digital content
Willingness to ask questions, creatively remove roadblocks, and manage up, down and sideways
Ability to take initiative, be self-directed, and prioritize multiple tasks — paired with exceptional time management and organizational skills
A minimum of professional proficiency in Spanish is required, defined as:
Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics.
Able to read standard newspaper items addressed to the general reader, routine correspondence, reports, and technical materials in the individual’s special field.
Organizational-level skills and experience for exempt employees include:
Disposition and willingness to innovate, problem solve, test, fail and adjust
Experience in modeling intercultural competence and demonstrated commitment to equity, inclusion and social justice
Demonstrated ability to think strategically, take initiative, and to maintain confidentiality
Project coordination and organization skills; ability to manage multiple projects with attention to detail; meet deadlines, ability to handle interruptions, and produce timely, accurate work
Self-directed, meets benchmarks and checks assumptions about results and end goals.
Ability to work independently and as part of a team; provides role clarity, shows willingness to support others to build momentum and share success, comfortable working in an office environment and offsite
Ability to thrive in a creative, responsive, and fast-paced culture.
Though not required, exceptional candidates may have any of the following skills:
Certification in project management strategies and practices — such as Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or Agile Certified Practitioner (PMI-ACP)
Understanding of and interest in the intersection of social service delivery and economic justice
Awareness of current events and news in anti-hunger efforts, federal food assistance programs (SNAP, WIC, etc.) or general social service delivery
Familiarity with the political and policy landscape in the Pacific Northwest
Experience with content management systems (such as Craft or WordPress) and/or integrated digital engagement and relational organizing platforms (EveryAction, Mobilize, Hustle etc.).
Comprehensive benefits package provided.
Please apply directly trough our website https://www.oregonfoodbank.org/
Who We Are
Oregon Food Bank’s (OFB) mission is to eliminate hunger and its root causes. We believe that no one should be hungry — that food and health are basic human rights for all. And we know that hunger is not just an individual experience; it is also a community-wide symptom of barriers to employment, education, housing and health care. That’s why we work systemically in our mission to end hunger in Oregon: we build community connections to help people access nutritious, affordable food today, and we build community power to eliminate the root causes of hunger for good.
Oregon Food Bank believes strongly in the power of lived experience — and we actively seek individuals who have experienced hunger and its root causes to join our team. Our organization is stronger because of the leadership of people who have faced food insecurity in our own lives and/or hail from historically under-represented communities. Learn more about our commitment at oregonfoodbank.org/equity.
The Fine Print
Though the Communications Department currently works remotely due to the impacts of COVID-19, we expect to resume a hybrid on-site / remote schedule in the latter half of 2022. At that point, work will often be performed in an office environment while sitting in meetings or at a computer screen for extended periods inside and outside of Oregon Food Bank — and will use a computer and phones extensively. This role may work outside of general working hours of 8:00 – 5:00p.m., such as evenings and weekends — and occasional travel out of town may occur.
Work may require you to lift, move and carry objects from 20 to 40 pounds, such as boxes containing office and other supplies. Crouching, bending, kneeling and reaching when filing may be required. Accommodations may be available upon request.
Proof of full vaccination against COVID-19, or qualifying exception with compliance to organizational policies and practice.
This position does not require a criminal background check.