We are currently seeking a Chief Administrative & Information Officer who will report to the Chief Executive Officer, the Chief Administrative & Information Officer will focus on the strategic leadership of the IT and Administrative functions for the Arkansas Foodbank.
The Chief Administrative & Information Officer will report to the Chief Executive Officer and have the following essential duties and responsibilities:
1. Oversee the research, development, and application of information systems and data technologies to support the goals of managing and operating the Arkansas Foodbank.
- Oversee the identification and elimination IT security risks.
- Analyze business requirements for IT needs and systems.
- Identify and implement new opportunities to utilize technology within the organization.
- Support the IT Manager in developing short and long-range plans for the acquisition of computer hardware and software to support current and future operations.
- Coordinate with departments involved in implementing and using data systems to ensure system requirements are met, best techniques and practices are adopted, and controls are in place.
- Serve as CERES administrator.
- Must maintain a working knowledge of our data systems.
2. Provide leadership and direction for the organizational Administrative function in a collaborative manner with all departments to achieve organizational goals.
- Establish and assure adherence to budgets, schedules, work plans, and performance requirements.
- Review, evaluate, and administer Foodbank’s business insurance needs.
- Negotiate rental and lease agreements for rental properties and equipment.
- Oversee the maintenance of office equipment for the organization.
- Ensure systems are in place for approving and tracking travel.
- Maintain records and systems for use of company vehicles.
- Includes records to support grant reporting and provide maintenance of the vehicles.
- Oversee the development and maintenance of an organization calendar and internal processes for accessing the calendar.
- Works collaboratively with Operations staff to ensure employees have the correct access to the building.
- Works collaboratively with Operations and Finance staff to track office keys, office equipment, and furniture throughout the building.
- Maintain records and systems for use of company credit cards.
- Includes systems to ensure records are maintained to meet audit requirements and grant reporting.
- Oversee the purchasing of supplies for the organization.
3. Supervise staff and set standards for accountability and measurements of success staff (both performance and behavioral) in accordance with Arkansas Foodbank values.
- Develop goals and define metrics for measurement and evaluation of performance.
- Provide guidance and direction to subordinates, support the team's annual goals, and the organization's strategic plan.
- Ensure appropriate initial and on-going training and coaching for employees.
- Lead change initiatives effectively, ensuring on-going communication with frontline associates and managers.
4. Assist CEO with board communications and planning.
Education and/or Experience:
The candidate or employee should have the equivalent of a Bachelor’s Degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) preferably in Business, Information Systems/Technology, or a related field and five years of relevant experience. The following are acceptable to substitute for the Bachelor’s degree and five years of experience:
• Associates Degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) preferably in Business, Information Systems/Technology or a related field and seven of relevant experience.
• High School Diploma or GED and nine of relevant experience.
Minimum three (3) years supervisory experience.
Requires extensive and in-depth knowledge of Information Technology principles, theories, and concepts to manage functional area(s) and provide solutions.
Experience in a non – profit organization preferred.
Arkansas is consistently among the states with the highest rates of food insecurity in the U.S., with 19.7% of Arkansans not knowing where their next meal is coming from. The Arkansas Foodbank is the state’s largest non-governmental provider of emergency food aid. The Foodbank provides high quality, safe, healthy food to a network of about 300 food pantries and other hunger relief agencies in 33 counties in central and south Arkansas. Of the 280,000 clients, we serve; 33% are children under age 18 and 11% are seniors over age 60. We distribute enough food for 67,000 meals a day and 2.1 million visits a year.