II. ESSENTIAL FUNCTIONS
• Coordinate food/fund drives, sponsored events and cause-related marketing campaigns including, but not limited to implementation and logistical coordination. In-house logistical coordination includes volunteer recruitment, operational logistics, public relations, creative services (graphic and printed material), staff scheduling, training and debriefing, follow-up, etc. External logistics include working with Community Partners, venue representatives, and other external event organizers regarding their requirements. Respond to inquiries, research and resolve problems related to community events; serve as liaison with other constituencies in the resolution of day-to-day administrative and operational issues; manage public tours.
• Monitor firstname.lastname@example.org and food/fund drive hotline and respond promptly and courteously to e-mail, voice mail, and walk-in requests regarding food/fund drives, sponsored events and cause-related marketing Campaigns by answering questions, distributing coordinator kits, and distributing registration forms. Review registration forms submitted by donors for inaccuracies and incompleteness. Provide appropriate and prompt follow-up.
• Work with Community Events Specialist and Accounting department to correctly code incoming Community Event donations. Review batches in Raiser’s Edge, enter CE information in development database and coordinate CE data and weekly thank you letters.
• Produce detailed planning documents for events requiring the greatest level of support and maintain and distribute the Community Event spreadsheet.
• Work with appropriate Food Bank staff to coordinate speaker appearances and tours requested by Community Event registrants/community partners.
• Represent the Food Bank in face-to-face meetings with community partners by giving tours and speaking to community event groups.
• Work events and help Community Events Specialist prepare for events where large quantities of money are handled, and maintain secure cash handling procedures involving event volunteers and Food Bank representatives.
• Work protracted and irregular hours as needed for event stewardship.
• Assist Community Event donors, coordinators, volunteers, and sponsors that arrive on-site with questions.
• Maintain inventory of event equipment (tables, chairs, tent, tubs, etc.), conduct periodic and annual inventory of equipment, and recommend replacement of equipment as required.
• Perform other duties as assigned by the Community Events Specialist and/or Community Engagement Director
• Assist Community Events Specialist with managing Community Engagement Intern(s) by providing guidance on projects and daily tasks as assigned.
A. Education, Experience, and Training
• Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA). Major course work in Business, Non-Profit or a related field preferred.
• One – Two year’s full-time, wage-earning experience in a volunteer and special events coordinator required.
• Demonstrated experience successfully coordinating community volunteers.
B. Knowledge and Skills
• Knowledge of Raiser’s Edge™ database management software preferred.
• Knowledge to organize and manage multiple projects, setting priorities and working independently under aggressive timelines.
• Knowledge of office applications including Microsoft Office, Excel, email, and Internet research
• Excellent written, verbal and interpersonal communication skills.
• Good judgment and discretion; strong ethical character capable of handling confidential and financial information.
• Demonstrates the ability to work effectively with other staff, volunteers, agency representatives, event organizers, and the general public
• Ability to represent the Food Bank in a professional manner under a variety of conditions.
• Ability to provide excellent client service to Community Event partners, along with managing client expectations and changing client needs.
• Ability to successfully manage relationships with multiple donors and prospects.
• Must be detail-oriented and able to work effectively in a collaborative environment.
• Ability to coordinate multiple concurrent projects and events, work independently with minimal supervision, and adhere to deadlines in a high-energy, fast-paced environment.
• Ability to think innovatively and entrepreneurially about expanding event opportunities for the Food Bank.
The Community Events Coordinator is responsible for developing, coordinating, implementing and maintaining sponsored events, cause-related marketing campaigns, and food/fund drives that effectively support and advance the work of the Central Texas Food Bank. The position works closely with community partners to identify specific program/event requirements and coordinates the Food Bank’s support of these programs/events including logistical needs, volunteer recruitment, public relations and overall event planning with Development staff, Marketing staff, Operations staff, and the Food Bank’s other departmental leadership and staff to effectively support and expand the work of the Food Bank’s Community Partners.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATIONS • Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, repetitively lift and carry up to 50 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. • Conditions may include working inside, working around machines with moving parts and moving objects, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. • Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, and automobile. No recruiters, phone calls or walk-ins please. The Central Texas Food Bank is an equal opportunity employer committed to cultural diversity in the workforce. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sexual orientation, gender identity, disability, veteran status, sex or age.